Oil/Water Seperator for Statewide Use

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases, issued a Request for Bid (RFB) for the furnishing and delivery/placement of oil/water separators for statewide use across all Kentucky Transportation Cabinet locations. The solicitation sought bids for two line items: the supply of concrete clarifiers and settlers (oil/water separators) and delivery/placement services at various locations throughout Kentucky. The specified oil/water separators must be concrete units with a minimum compressive strength of 5,000 psi, weighing approximately 18,463 pounds, reinforced with Grade 60 epoxy-coated rebar, and designed for HS-20 loading, with the acceptable product being the Oldcastle Infrastructure Model #1000 OWS-KY measuring 4'0" x 8'0" x 6'0" or an approved equal, and lids manufactured by J.R. Hoe & Son Model #MC 350 or approved equal. Vendors providing separators with holding tanks exceeding 110 gallons must be certified by the Kentucky State Fire Marshal's Office. The RFB closed on June 29, 2023, at 1:30 p.m. Eastern Time, with a tentative award date of July 6, 2023, and the initial contract period running from July 1, 2023, through June 30, 2024, with options to extend for four additional one-year periods. Evaluation criteria allocated 95 points to price (with the lowest-priced vendor receiving maximum points and subsequent bids scored proportionally) and 5 points to response time, with vendors required to guarantee a response time within thirty calendar days of receiving an official delivery order and delivery required within thirty calendar days of receipt. Delivery/placement services were compensated at a flat rate of $350 per location within Kentucky, with penalties of $1,000 per day assessed for delivery delays beyond the contracted date. Bids were required to be submitted electronically through the Kentucky Vendor Self Service portal at https://vss.ky.gov, and vendor registration had to be completed prior to the bid closing date.

Kentucky resident bidders may receive reciprocal preference equal to preferences given by other states, and qualified bidders including Kentucky Correctional Industries may receive preferences of 20 percent or 15 percent of maximum points respectively. The successful bidder was required to provide a Certificate of Insurance within ten days of notice of intent to award, maintaining general liability coverage of $1,000,000 per occurrence and Kentucky workers' compensation insurance throughout the contract term. All contractors were required to submit an executed Annual Affidavit attesting under penalty of perjury that they have not knowingly violated Kentucky's campaign finance laws and that accepting the contract award would not violate any provision of the state's campaign finance laws, with the affidavit requiring notarization. No specific incumbent vendors or current contractors were identified in the solicitation documents. While specific budget ranges or award values were not explicitly stated in the available documentation, the contract structure with delivery/placement services set at $350 per location and a one-year initial period with potential extensions through 2028 suggests a variable contract value dependent on the volume of separator units procured and delivery locations required statewide.