Annual Affidavit for Bidders, Offerors and Contractors - Jan 2023.docx

This is an Annual Affidavit form required by the Commonwealth of Kentucky for bidders, offerors, and contractors seeking to be awarded or renew state contracts. The affidavit is governed by Kentucky Revised Statutes (KRS) 45A.110 and 45A.115 and remains effective for one year from the date of execution. An authorized representative of the contracting party must complete the attestation, have it notarized, and submit it to the Commonwealth. The form requires the contractor to swear under penalty of perjury that it has not knowingly violated Kentucky's campaign finance laws and that accepting the contract award will not violate any provision of the state's campaign finance laws. For purposes of this attestation, "knowingly" is defined as awareness or the reasonable expectation of awareness regarding a violation.

The affidavit includes fields for the contractor's signature, printed name, title, and date of execution, as well as the bidder or offeror's legal name, address, and Commonwealth of Kentucky vendor code if known. The form must be notarized with the notary's signature, the state and county where the oath was administered, and the notary's commission expiration date. The Commonwealth retains the right to request an updated affidavit at any time during the contract period. This document serves as a compliance mechanism ensuring that all contractors meet Kentucky's campaign finance law requirements prior to contract award or renewal.