Oils, lubricants & fluids, purchase/delivery, term contract

Palm Beach County Purchasing Department issued Invitation for Bid #23-026/ZG for the purchase and delivery of oils, lubricants, and fluids on a term contract basis. The procurement encompasses seven product lots including diesel motor oil (15W-40), multipurpose motor oil (SAE 85W-140), hydraulic oil (AW-68), multipurpose grease (lithium hydroxystearate), diesel anti-freeze/coolant, Lubriplate specialty products, and synthetic oils (Petro-Canada SAE grades) in quantities ranging from 25 spray cans to 84,480 ounces annually depending on product type. The successful bidder shall be awarded a twelve-month initial contract with options to renew for four additional twelve-month periods, subject to mutual written agreement and Board appropriation of funds. Delivery is required within three business days of receipt of delivery orders for most locations and within ten business days for the County Purchasing Warehouse, with all items required to meet specified industry standards and virgin products mandated while re-refined products are expressly prohibited. Pricing must be firm and fixed with no escalation clauses permitted, presented in unit prices within two decimal places and inclusive of all freight, shipping, surcharges, and delivery costs at F.O.B. destination. The bid submission deadline was January 5, 2023, at 4:00 p.m. local time to the Palm Beach County Purchasing Department.

Small/Minority/Women Business Enterprise (S/M/WBE) participation goals apply to this solicitation, requiring Schedule 1 and Schedule 2 documentation for all subcontractors. A five percent local preference is available to Palm Beach County-based businesses that possess valid Business Tax Receipts. For select lots, bidders may offer equivalent products with manufacturer specification sheets; however, Lot 5 (Lubriplate) and portions of other lots specify exact manufacturers with no substitutes accepted. Payment is contingent upon County acceptance and satisfaction with delivered items, with invoices submitted to the Finance Department for processing. The County retains authority to reject any bid, waive non-substantive irregularities, terminate for convenience with five days' notice, or default the contract for non-performance within ten days of written notice. No specific incumbent vendors or contract award values are identified in the available documentation.