Oils, lubricants & fluids, purchase/delivery, term contract

The Palm Beach County Board of County Commissioners issued Invitation for Bid (IFB) solicitation number 22-010/ZG on October 20, 2021, for the procurement of oils, lubricants, and fluids with a submission deadline of December 2, 2021, at 4:00 p.m. local time. This term contract procurement seeks firm, fixed pricing to establish a twelve-month initial contract period with options to renew for four additional twelve-month periods for the purchase and delivery of motor oils, hydraulic oils, greases, coolant/anti-freeze fluids, Lubriplate products, and synthetic oils for county operations including the Glades area. The solicitation encompasses seven lots with multiple line items and estimated quantities including 521 quarts of diesel 15W-40 motor oil, 10,497 gallons of bulk diesel motor oil, various hydraulic oils in pails and drums, 305 cartridges of multipurpose grease, multiple coolant formulations, 186 cartridges of Lubriplate grease, and synthetic gear oils. All products must be virgin, not re-refined, and must meet or exceed industry standards including API, SAE, NLGI, and AGMA specifications. Delivery is required within three business days of receiving a delivery order for most locations, with ten business days required for deliveries to the county purchasing warehouse between 8:30 a.m. and 3:30 p.m., Monday through Friday. Bids offering alternative or "equal" products for specified brand names require submission of manufacturer cut sheets and descriptive literature demonstrating conformance to specifications, except for Lots 5 and 7 which require only specified manufacturers with no substitutions permitted. The F.O.B. point is destination, with the successful bidder responsible for all transportation charges, liability, and claims for loss or damage.

Palm Beach County offers a local preference discount of five percent to businesses with permanent places of business in Palm Beach County or the Glades, verified by a valid Business Tax Receipt. The procurement includes mandatory small/minority/women-owned business (S/M/WBE) documentation requirements through Schedules 1, 2, 3, and 4, and the contract will be awarded on a lot-by-lot basis to the lowest responsive and responsible bidder, subject to S/M/WBE and local preference provisions. All bidders must register as vendors in the county's Vendor Self Service (VSS) system, and subcontractors must also be registered. The solicitation incorporates commercial non-discrimination, drug-free workplace, and E-Verify employment eligibility verification requirements. Pricing must be firm and fixed for the initial term and all renewal periods, with all unit prices remaining within two decimal points. No specific budget range or award value was identified in the procurement documents provided.