OhioMHAS Mock Survey and On-Site Consultation for Regional Psychiatric Hospitals
Closed State & local contract opportunity Posted
- Solicitation number
- SRC0000029235
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from ohiobuys.ohio.gov. Updated .
About this opportunity
The Ohio Department of Mental Health and Addiction Services (OhioMHAS) is seeking a qualified contractor to conduct comprehensive mock surveys and on-site consultations for its six regional psychiatric hospitals located in Athens, Cincinnati, Columbus, Massillon, Northfield, and Toledo. The procurement involves evaluating hospital compliance with CMS and Joint Commission Standards of Care across multiple domains including accreditation, environment of care, emergency management, human resources, infection prevention, and leadership standards. Each hospital will require a minimum of three survey days, with the contractor expected to perform detailed reviews of policies, procedures, medical records, and organizational processes. The contractor must demonstrate a minimum of five years of experience reviewing CMS/Joint Commission Hospital and Behavioral Health Standards and understanding the Survey Readiness Process. The evaluation will be point-based, with a maximum score of 500 points across categories including experience, technical approach, and cost, with a minimum acceptable score of 320 points to be awarded the contract. Proposals are due by April 10, 2025, and must be submitted through the Ohio|Buys website, with the contract covering State Fiscal Year 2026 (July 1, 2025 through June 30, 2026).
The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contractor is required to not be subject to an "unresolved" finding for recovery under Section 9.24 of Ohio Revised Code. Travel and associated expenses are expected to be encompassed within the overall contract deliverables cost. The contract will be subject to funding availability and potential approval by the State of Ohio Controlling Board if contractual expenditures exceed $50,000. While specific budget ranges are not detailed in the documentation, the comprehensive nature of the mock surveys across six hospital locations suggests a significant contract value. The successful contractor will be required to provide a preliminary report of findings and recommendations during an exit conference, followed by a final written report sent electronically within three business days, and participate in a follow-up conference call to review findings and address any questions from the hospitals or central office.
Opportunity text
- MISSION & GUIDING PRINCIPLES
The mission of the Ohio Department of Mental Health and Addiction Services (OhioMHAS) is to provide statewide leadership of a high-quality mental health and addiction prevention, treatment and recovery system that is effective and valued by all Ohioans. OhioMHAS strives to be a national leader in implementing a comprehensive, accessible, and quality-focused system of addiction and mental health care and wellness for all Ohio citizens.
- PURPOSE
The Ohio Department of Mental Health and Addiction Services (OhioMHAS) is seeking proposals from qualified contractors to (Provide a focused consultation on the departments six individual regional psychiatric hospitals. This should specifically include the hospital's policies and procedures, environment and medical records to assess the OhioMHAS state hospital's compliance with current Joint Commission Hospital and CMS standards. This will be accomplished via review of policies, organization plans, medical record forms, human resource file formats, medical staff by-laws, and credentialing/privileging procedures. Technical assistance is required and should be provided to the six hospitals regarding strategies and resources for standards compliance.
- BACKGROUND
OhioMHAS is responsible for providing statewide leadership for mental health, addiction, and gambling prevention, treatment, and recovery support. In addition, OhioMHAS operates six regional psychiatric hospitals. Our mission is to provide statewide leadership] of a high quality mental health and addiction prevention, treatment and recovery system that is effective and valued by all Ohioans. Our vision at OhioMHAS is to be a national leader in implementing a comprehensive, accessible, and quality-focused system of addiction and mental health care and wellness for all Ohio citizens.
- SCOPE OF WORK AND DELIVERABLES
Mock surveys and Consultation should include engaging the hospital sites in tracers and chart reviews targeting the specific areas below under the CMS/The Joint Commission Standards of Care:
- Accreditation
- Participation Requirement
- Environment of Care
- Emergency Management
- Human Resources
- Infection Prevention & Control
- Information Management
- Leadership
- Life Safety
- Medication Management
- Medical Staff
- National Patient Safety Goals
- Nursing Leadership
- Provision of Care, Treatment, and Services
- Performance Improvement
- Record of Care
- Rights and Responsibilities
- Transplant Safety
- Waived Testing
The six hospital locations for the Mock Survey and Consultation are: Appalachian Behavioral Healthcare (ABH) 100 Hospital Drive Athens, OH 45701 Summit Behavioral Healthcare (SBH) 1101 Summit Road Cincinnati, OH 45237 Central Ohio Behavioral Healthcare (COBH) 2200 West Broad Street Columbus, OH 43223 Heartland Behavioral Healthcare 3000 Erie Street South Massillon, OH 44646 Northcoast Behavioral Healthcare 1756 Sagamore Road Northfield, OH 44067 Northwest Ohio Behavioral Healthcare (NOBH) 930 South Detroit Ave. Toledo, OH 43614
- MINIMUM QUALIFICATIONS OF CONTRACTOR
The successful Supplier must demonstrate 5 years or more experience and knowledge of reviewing CMS/Joint Commission Hospital and Behavioral Health Standards for compliance, and the Survey Readiness Process within an in-patient psychiatric hospital. Each mock survey requires a minimum of three (3) survey days per location. A preliminary report of findings and recommendations will be reviewed at the exit conference. A final written report should be sent electronically within three business days of the consultation. A follow-up conference call to review the final written report and address any questions from the hospital(s) and/or from central office (TBD). Contractor shall not be subject to an "unresolved" finding for recovery under Section 9.24 of Ohio Revised Code
Files
| File | Type | Posted |
|---|---|---|
| Mock Suvey and On-Site Consultation RFP.pdf |
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