Office Supplies & Calendars

The Town of Cortlandt Purchasing Department is seeking bids for a one-year fixed-price contract for Office Supplies & Calendars, with potential participation from the Village of Croton-on-Hudson, Village of Buchanan, Northern Westchester Joint Water Works, and Cortlandt-Peekskill Regional Paramedic Services. The procurement is structured as a requirement-type contract, allowing the Town to purchase some, any, or all specified office supplies as needed, with typical weekly order aggregation. Vendors must provide a comprehensive catalog and stipulate a fixed discount percentage off catalog prices that remains constant throughout the contract period, with guaranteed firm pricing for the first six months. Bidders are required to offer new products, respond to requests within 24 hours, and deliver items F.O.B. destination to the Purchasing Department during business hours between 9:00 AM and 3:30 PM. The bid (RFB #2025-11) is scheduled for opening on August 28, 2025, at 2:00 PM, with the potential for contract renewal up to five years, subject to mutual consent. Evaluation criteria will focus on the best interests of the municipality, with the Town reserving the right to award the contract to one or multiple contractors.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract appears open to qualified vendors who can meet the specified requirements, with potential for extension to other municipal and not-for-profit organizations under New York State General Municipal Law. While specific budget ranges are not detailed in the provided documents, the procurement suggests a flexible, ongoing supply arrangement for office supplies and calendars. The bid documents are available through the Empire State Purchasing Group's website (www.empirestatebidsystem.com), with alternative access options including direct contact with BidNet at 800-835-4603 or the Town of Cortlandt Purchasing Department at 914-734-1046. Interested vendors should carefully review the complete bid documents to understand the comprehensive requirements, submission guidelines, and potential scope of the contract. The procurement approach indicates a strategic method to efficiently manage office supply procurement for multiple local government entities in Westchester County, New York.