Office Supplies

The City of Lake Charles, Louisiana, located in Calcasieu Parish, is soliciting bids for an Annual Office Supply contract (Bid #2026-02) to support all city departments and divisions. The procurement seeks a vendor to provide a comprehensive office supplies catalog with a percentage discount from manufacturer price lists, covering an initial twelve-month contract period with potential for two additional twelve-month extensions starting November 1, 2025. Bidders must submit a hard copy of their general line catalog and a price list in Excel format, with a total percentage discount rate that includes all delivery and freight charges. The city will evaluate bids based on compliance with minimum specifications, lowest cost, service promptness, and availability. Sealed bids will be received until 2:45 PM on Tuesday, October 14, 2025, at the Clerk of the Council office, with the city estimating approximately $150,000 in office supply purchases during the contract year. Additional vendor requirements include providing an online ordering system with two-level approval, quarterly purchase reporting, and staff training on the ordering system.

The City of Lake Charles maintains an equal opportunity purchasing policy and actively encourages participation from disadvantaged, minority, and small business enterprises. While no specific set-aside percentages are detailed, the procurement appears designed to be inclusive of diverse vendors. The estimated annual procurement value of $150,000 suggests a moderate-sized contract opportunity suitable for both small and medium-sized office supply distributors. The contract requires vendors to demonstrate capability in providing a comprehensive catalog, offering competitive discounts, maintaining an online ordering platform, and providing responsive customer service. The potential for two additional twelve-month contract extensions indicates the possibility of a long-term business relationship for the successful bidder. Vendors will need to showcase their ability to meet the city's operational requirements, including prompt delivery, comprehensive product offerings, and technological integration through the required online ordering system.