Office Supplies-2026

The City of Troy, NY is soliciting sealed bids for a comprehensive office supplies contract for the year 2026, identified as RFB-25-0009. The procurement is structured into two distinct groups: Group A comprises 35 core items representing the most frequently ordered office supplies, while Group B includes non-core supplemental items. The bid evaluation will be weighted, with 60% allocated to Group A pricing and 40% to Group B's percentage discount off manufacturer's list prices. Bidders are required to submit one original and two copies of their bid in a sealed envelope, accompanied by a certified check or bid bond equaling 5% of the total bid amount. The bid opening is scheduled for November 13, 2025, at 11:00 AM, with the initial contract term set for one year and potential extensions for up to three additional one-year periods, contingent upon mutual agreement. Vendors must provide unit pricing and have the option to offer substitutions for most items, with exceptions noted for items marked "no substitutes" in the detailed specifications.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged business enterprises. The City of Troy reserves the right to reject any or all bids and maintains the flexibility to purchase items from existing New York State Contracts when available. While specific budget ranges are not detailed, the comprehensive nature of the procurement suggests a significant annual expenditure for office supplies across various departments. The bid covers a wide range of office products including binders, paper clips, envelopes, calculators, and other standard office equipment and consumables. Potential bidders should carefully review the detailed specifications and comply with all submission requirements, understanding that the award will be based on the most economically advantageous proposal considering both pricing and discount structures across the two defined groups of office supplies.