Office of Transit Promotional Merchandise

The Rhode Island Department of Transportation (RIDOT) has issued Request for Quotation (RFQ22001413) seeking a vendor to produce promotional merchandise for its Office of Transit. The procurement solicits specific quantities of branded promotional items including 5,000 bi-color pens, 4,000 bi-color hand sanitizer spray pens, 2,500 bi-color phone grips, 2,500 white logo reusable straw keychains, 2,500 white logo flashlight keychains, and 2,500 white logo 16 oz double wall tumblers. The solicitation was released on May 17, 2022, with responses due by May 24, 2022, at 2:00 PM EDT, and a vendor Q&A period running from May 17 to May 19, 2022. All products must be delivered by June 16, 2022, to the DOT Accounts Payable office in Providence. Vendors must register in the Ocean State Procures system to submit proposals and must provide comprehensive insurance coverage, including $1,000,000 in liability coverage, $100,000 in workers compensation, $1,000,000 in automobile liability, and $2,000,000 in professional liability coverage.

The solicitation does not specify any set-aside designations or restrictions on vendor participation, indicating it is open to all qualified vendors. No incumbent vendors or existing technological infrastructure requirements are mentioned in the documentation. While the exact total contract value is not disclosed, the total quantity of promotional items is approximately 19,000 units across six different product categories. The State of Rhode Island reserves the right to make single or multiple awards and may reject any or all bids. Delivery terms are Free On Board Destination, with payment terms to be specified by the vendor. Vendors must complete a certification form that includes disclosures about potential conflicts of interest, suspensions, debarments, or contract terminations within the past five years, ensuring transparency and accountability in the procurement process.