Off-Site Vital Record Storage Re-Bid

The Illinois Department of Public Health is seeking bids for a 60-month contract to provide permanent off-site storage services for their vital records data on microfilm, microfiche, and other digital media. The state is required to permanently preserve all such records, with the current estimated quantity being 19,143 rolls of microfilm plus an additional 40 rolls sent annually. The storage location must provide 24-hour security, controlled temperature and humidity, and the ability to retrieve and send records within 24 hours in an emergency. Mandatory qualifications include at least 10 years' experience in record storage and a list of similar past contracts. Responses must address the required services and qualifications and be submitted electronically through the BidBuy system. The selected vendor will be required to offer the lowest price and possess all mandatory qualifications, with pricing valid for 90 days and including all expenses. The state reserves the right to reject all offers or individual offers that fail to meet any requirement. The contract opportunity was posted on May 29, 2024, with responses due by June 4, 2024.

The solicitation does not mention any set-aside designations or restrictions on the types of organizations that can respond. The incumbent vendor or current contractor is not specified. The RFQ does not provide any details on the award value or budget range for this contract opportunity. The state will evaluate responses based on the lowest price and mandatory qualifications, with no other evaluation criteria mentioned.