OEM flat printing for cooling sites

The City of Philadelphia is soliciting competitive bids for original equipment manufacturer (OEM) flat printing services to support the municipality's cooling center operations during summer months. This procurement will be awarded as a whole or by individual line items, whichever serves the City's best interests, to the lowest responsive and responsible bidder. The printed materials are intended to serve multilingual populations, with deliverables including informational materials in English, Spanish, Simplified Chinese, and Indonesian languages. Bidders must submit quotes for all line items listed in the solicitation to maintain eligibility for award consideration and are prohibited from delivering materials or providing services until receiving formal notification from the responsible department. The opportunity was posted on April 21, 2026, with a deadline for submission on May 4, 2026. Pricing will serve as the primary evaluation criterion, with the contract awarded to the most economical and qualified respondent meeting all specified requirements.

The procurement documents reference Local Business Entity (LBE) certification status as part of the submission process; however, specific set-aside percentages or restrictions for disadvantaged enterprises, women-owned businesses, or other protected classifications are not detailed in the available documentation. No incumbent vendors or current contractors are identified in the solicitation materials. The specific contract award value, budget range, quantities of materials to be printed, and detailed pricing structures are not provided in the available file summaries, requiring interested vendors to obtain the complete bid package directly from the City of Philadelphia's procurement office at PHLContracts.phila.gov to review all line items, pricing requirements, and comprehensive submission instructions prior to proposal development.