ODRC OPI-Yank and Apollo Eyeglass Frames DRCB-25-3374

The Ohio Department of Rehabilitation and Correction (ODRC) has issued an Invitation to Bid (ITB DRCB-25-3374) for Yank and Apollo eyeglass frames to be used by the OPI Optical Shop at the Ohio Reformatory for Women. The procurement specifically seeks 14,875 Yank eyeglass frame fronts and temples and 9,000 Apollo eyeglass frame fronts and temples for producing eyeglasses for incarcerated populations. All frames must be all-plastic construction with no metal reinforcements due to security requirements, with Yank frames available in brown or black and Apollo frames in black only. The contract term will run from the award date through June 30, 2025, with potential mutual renewals not exceeding four years total. Key procurement dates include an inquiry period ending February 19, 2025, with bids due on February 21, 2025, at 4:00:00 PM Columbus time. Bidders must submit through Ohio|Buys and will be evaluated based on being the lowest responsive and responsible bidder, with the potential for multiple awards at the agency's discretion. Shipping costs must be included in bid prices, and deliveries are expected within 30 days after receipt of each order to the OPI Optical Shop in Marysville, Ohio.

The procurement opportunity does not explicitly outline specific set-aside designations for disadvantaged enterprises, though the bid documents reference potential domestic preference provisions including the Buy American Act, Ohio product preferences, and the Veteran-Friendly Business Procurement Program. Bidders must complete an Affirmation and Disclosure Form affirming they will not perform services outside the United States and disclosing principal business locations for both the contractor and subcontractors. Contractors must also comply with Executive Orders 2019-12D and 2022-02D, which prohibit offshore services and contracts with Russian entities. The bid does not specify an explicit budget range, but payment terms are set at Net 30 and all costs must be submitted in U.S. dollars. The procurement will serve both the Department of Rehabilitation and Corrections (DRC) and the Department of Youth Services (DYS), indicating a broad potential usage for the eyeglass frames. Bids are irrevocable for 90 days after opening, and the state makes no guarantees regarding estimated usage quantities.