ODRC OPI-Raw Material Fabric and Cloth Sheeting for OPI Garment Shops DRCB-25-3386

The Ohio Department of Rehabilitation and Correction (ODRC) is seeking competitive sealed bids for raw material fabric and cloth sheeting to be used in Ohio Penal Industries (OPI) Garment Shops at the Allen Correctional Institution (ACI) and London Correctional Institution (LoCI). The procurement solicitation (DRCB-25-3386) requires vendors to supply a comprehensive range of fabric materials, including twill, broadcloth, chambray, quilted lining, cloth sheeting, reemay, and nylon cordura fabrics in various colors and weights. The primary deliverables include large quantities of fabric, with the most significant requirements being 150,000 linear yards of Navy Blue Twill Fabric (5.5 oz.) and 275,000 linear yards of Bleached White Cloth Sheeting (54" Width). Bidders must provide fabrics to be used in producing clothing, gowns, and sheet items for incarcerated populations, with delivery required within 30 days after order receipt. The bid inquiry period runs from March 19 to April 1, 2025, with final bids due on April 4, 2025, and the initial contract term extending from the award date through June 30, 2025. Evaluation criteria will focus on determining the lowest responsive and responsible bidder, considering factors such as experience, financial condition, past performance, and ability to execute the contract properly.

The contract opportunity contains several important restrictions and compliance requirements, including strict prohibitions on offshore services and contracting with Russian institutions as outlined in Ohio Executive Orders 2019-12D and 2022-02D. Potential bidders must complete an Affirmation and Disclosure Form detailing their principal business location, service performance locations, and subcontractor information, with explicit requirements to disclose any changes in service or data location. While no specific set-aside designations for disadvantaged enterprises are mentioned, contractors must undergo background checks and comply with state regulations, safety standards, and institutional security requirements. The contract allows for potential renewals by mutual agreement for up to four years, contingent on Ohio General Assembly fund appropriations. Although a specific total award value is not explicitly stated, the solicitation provides estimated annual usage quantities that suggest a substantial procurement opportunity. Payment terms are specified as Net 30, with all costs to be calculated in U.S. Dollars, and the state reserves the right to terminate the contract if service location requirements are not met.