ODOT Bldg. A HVAC Controls Replacement

Oregon Department of Transportation is soliciting competitive quotes under an RFCQ to replace HVAC controls at ODOT Building A, 455 Airport Road SE, Salem, with quotes due November 4, 2026 through OregonBuys and a voluntary pre-quote conference on October 27, 2026. Offerors must be registered in OregonBuys and submit pricing through that system. The Automated Logic Control (ALC) system is specified as brand-name required, though equivalent products may be proposed, subject to ODOT's sole discretion on equivalency approval.

The scope covers all labor, materials, transportation, equipment, and services for a direct digital control (DDC) replacement, including controllers for supply fans SF1 and SF2, a boiler controller with an IOX2 expansion module, and VAV controllers serving 15 first-floor and 21 second-floor VAVs. The system must use BACnet per ANSI/ASHRAE Standard 135, with graphics updating within 8 seconds and alarm annunciation within 45 seconds. Building B must operate independently after completion, and building climate must hold 70 degrees plus or minus 2.5 degrees during construction. Work is limited to 5 PM to 6 AM. The contractor must provide a one-year installation warranty, operator training, and as-built drawings in AutoCAD format.

A Solarc Energy Group technical analysis for Energy Trust of Oregon estimates the controls measure's project cost at $128,721 and projects Energy Use Intensity falling from 133.4 to 50.7 kBtu/sf/yr. The analysis identifies the measure as potentially eligible for custom incentives under Energy Trust's Existing Buildings Program. No contract value appears in the RFCQ itself.

Substantial completion is required by January 30, 2027, with final completion by February 5, 2027, and liquidated damages apply for missing substantial completion. Oregon Bureau of Labor and Industries prevailing wage rates for Marion County, Region 3, in effect October 5, 2026, apply, with weekly certified payroll required.

Award goes to the responsible offeror submitting the responsive quote that best serves ODOT's interests, considering price and factors such as experience, expertise, product functionality, and suitability. Quotes remain firm for 30 days after closing, and no public opening will be held. Questions and requests for equivalency approval are due seven calendar days before closing. The Statement of Work requires a pre-bid site visit, while the RFCQ describes the conference as voluntary. Proof of insurance is due within seven days of the intent-to-award notice. The project manager is Austin VanNette, 503-507-1394.