Odor Control Product 2026

The City of Jefferson Public Works Wastewater Department and the City of Holts Summit, Missouri, are issuing Invitation for Bid (IFB) 4358 for the purchase and delivery of odor control product, with sealed bids due by 1:30 p.m. on March 3, 2026, and public opening scheduled the same day at Council Chambers. The procurement seeks a liquid-phase biological treatment material designed to remove hydrogen sulfide from wastewater systems using calcium nitrate salt solution to support naturally occurring biochemical processes, with estimated annual quantities of 142,000 gallons for Jefferson City and 16,500 gallons for Holts Summit. Bidders must provide firm, fixed unit pricing per gallon for three consecutive contract years, with the initial contract period of one year from award date and automatic renewal options for up to two additional one-year periods contingent upon satisfactory performance and annual appropriation of funds. The material must meet specific technical requirements including a minimum of 3.5 pounds of nitrate-oxygen per gallon, specific gravity of 1.42, and pH between 4.0 and 9.0, and must be manufactured in a facility certified to ISO 9001, ISO 14001, and ISO 18001 standards. All bids must be submitted on the provided pricing form and include all shipping, handling, and ancillary services as FOB Destination, along with supporting documentation including a Safety Data Sheet, a list of ten references with five or more years of product usage, three distribution center locations with one within 150 miles, and technical documentation demonstrating process compliance. The contractor must be an established wastewater odor control firm capable of providing feed rate optimization, system troubleshooting, and PLC-based dosing system programming at no additional charge. Questions regarding specifications must be submitted through Bonfire by February 27, 2026.

This procurement is subject to U.S. manufacturing preference requirements for contracts exceeding $25,000, and the City of Jefferson is tax-exempt. The contracting cities reserve the right to award to one or multiple bidders. Historical bid data from the previous solicitation (IFB 4113, opened February 23, 2023) indicates incumbent vendor Evoqua Water Technologies submitted the lowest bid at $2.85 per pound in Year 1, escalating to $3.01 in Year 2 and $3.22 in Year 3, with total Year 1 costs of $404,700 for Jefferson City and $47,025 for Holts Summit. USP Technologies also submitted bids at higher pricing levels ($4.53, $4.81, and $5.09 per pound for Years 1-3 respectively), while Univar Solutions submitted no bid. No specific set-asides for disadvantaged enterprises are documented in this solicitation. Based on the previous contract year pricing and current annual quantity estimates, the three-year contract value could range approximately from $450,000 to $750,000 depending on unit pricing and quantity adjustments, though final award values will depend on current competitive bids submitted.