ODFW Elkhorn WLA Alfalfa Deer Pellets

The Oregon Department of Fish and Wildlife (ODFW) is conducting a Request for Quote (RFQ) for the procurement of approximately 35 tons of alfalfa deer pellets for the Elkhorn Wildlife Area located in Baker County, Oregon. The pellets must be 5/8 inch in diameter, with a minimum protein content of 15%, and delivered in 50-pound moisture-proof lined bags, with 40 bags per pallet. The delivery location is the ODFW Elkhorn Wildlife Area at 45794 Quail Road in Haines, Oregon, with a required delivery date no later than November 12, 2024. Bidders must submit their proposals by September 27, 2024, at 2:00 PM through mail, email, fax, or in-person delivery to the ODFW Salem Headquarters Building. To participate, vendors must be registered in the ORBuys system and can submit alternate bids for products that meet or exceed the specified requirements, with ODFW retaining sole discretion in determining product equivalence. The solicitation is an intermediate procurement and will result in a purchase order, with pricing to remain firm for 120 days from the time of award.

The procurement opportunity includes a preference for vendors certified through the Certification Office for Business Inclusion and Diversity (COBID) program, indicating potential set-aside considerations for disadvantaged businesses. The Notice of Intent to Award documents reveal that CHS Animal Nutrition was selected as the lowest responsible bidder, with a total contract value of $21,642.25. The solicitation incorporates federal terms and conditions for contracts under federal grants, which include compliance requirements for various federal laws and regulations such as Equal Employment Opportunity, Davis-Bacon Act, and procurement of recovered materials. Vendors must adhere to additional federal compliance provisions, including whistleblower protections and policies prohibiting text messaging while driving. The contract is subject to standard State of Oregon purchase order terms, with net 30-day payment terms and potential late payment charges after 45 days. The procurement is governed by Oregon law, with any potential disputes to be adjudicated in Oregon state or federal courts.