ODA Pavement Maintenance Program

The Oregon Department of Aviation (ODA) is seeking professional services for the Pavement Maintenance Program (PMP) through a Request for Proposals targeting aviation design, engineering, and construction supervision services across various public-use airports in Oregon. The procurement solicits a five-year Price Agreement to provide comprehensive services including maintenance project scoping, engineering design, specification preparation, bidding assistance, and construction supervision. Proposers must demonstrate extensive experience with general aviation improvement projects, capacity to staff multiple simultaneous projects, and possess qualified key personnel. The evaluation criteria will focus on firm qualifications, project approach, and participation in diversity programs. The RFP was originally posted on December 7, 2022, with proposal submissions due by January 4, 2023, and a notice of intent to award issued indicating Century West Engineering Corporation as the top-ranked firm. Proposals will be assessed on the firm's ability to deliver technical expertise, project management capabilities, and commitment to meeting the program's aviation infrastructure maintenance objectives.

The solicitation includes specific provisions for Disadvantaged Business Enterprise (DBE) and minority/women/emerging small business participation, encouraging diverse vendor engagement. The contract anticipates an annual budget range of $700,000 to $1,000,000, with a shared maximum Not-to-Exceed amount of $6,000,000 across all awarded Price Agreements. Compensation methods may include Cost Plus Fixed Fee, Fixed Price, Time and Materials, or Price Per Unit, with reimbursable expenses limited to approved travel costs based on state guidelines. The contract will serve jurisdictions within Marion County and the City of Salem, Oregon, and is funded through state aviation fuel tax revenue and airport sponsor matching funds. Proposers must comply with various state and federal requirements, including specific licensing, insurance, records maintenance, and DBE provisions. The Price Agreement allows for work order assignments with flexible terms, potentially extendable based on performance and available funding. Successful contractors must submit comprehensive documentation, including Certificates of Insurance, List of Subconsultants, Responsibility Inquiry form, Business Registry Number, and W-9 Form.