OD-ENV-1 special window envelope

The State of Michigan, through its Print & Mail Management (PMM) program, is soliciting bids for OD-ENV-1 special window envelopes, with bids due November 12, 2026. Vendors must be pre-qualified with PMM and registered as State of Michigan vendors accepting EFT payments before submitting bids, and the source states that pre-qualification takes approximately one week.

The envelopes are for mailings from the Michigan Secretary of State's office. The specification covers a 6-by-10-inch window envelope without indicia for first-class mail, with dimensions, window placement, and paper and printing standards set out in the OD-ENV-1 specification.

Bids must be submitted online and include all costs with freight to the dock at 7461 Crowner Drive, Lansing, Michigan 48913, on an F.O.B. Destination, prepaid basis. Late bids are rejected. The dock receives Monday through Friday, 8:00 a.m. to 3:30 p.m., excluding standard holidays, and drivers must obtain an entry pass at the front office. No underruns are accepted, and overruns are at the vendor's expense. Palletized shipments must use single-face hardwood pallets with specified runner, deck, and entry features, not exceeding 4,000 gross pounds. Cartons must carry commodity number, form number, purchase order number, package counts, and pieces per carton. Direct shipments to other locations require a signed packing slip emailed or faxed to Andrew Hale with shipment notification and expected arrival time. Electronic copy materials become State of Michigan property and must be delivered in source software format with all revisions, fonts, and images, plus a PDF. Invoices are emailed to DTMB-PrintingServices@michigan.gov and entered into the VSS system.

Bidders must complete a Subcontractor Disclosure form for each anticipated subcontractor, stating each subcontractor's share of the total bid as a percentage and whether it is a Geographically Disadvantaged Business Enterprise (GDBE) under State of Michigan Executive Directive 2019-08. The form also requires a summary of total subcontracted work and total GDBE subcontracted work, each expressed as a percentage.

Standard short-form State of Michigan contract terms govern the resulting award.