State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- OD-ENV-1 SPECIAL WINDOW ENVELOPE
- Solicitation number
- RFQ 171 270000000051 1
- Issued by
- Michigan
About this file
This document contains the terms and conditions for the State of Michigan Print & Mail Management (PMM) program, which governs vendor participation in printing and mailing services for state contracts, including the OD-ENV-1 Special Window Envelope opportunity. Vendors must be pre-qualified with PMM and registered as State of Michigan vendors accepting EFT payments before submitting bids; pre-qualification takes approximately one week and can be initiated by contacting Andrew Hale at 517-636-0092 or halea3@michigan.gov. All bids must be submitted online and include all costs with freight to the dock at 7461 Crowner Drive, Lansing, Michigan 48913, on an F.O.B. Destination, prepaid basis, with late bids rejected. The General Services Building dock operates Monday through Friday from 8:00 a.m. to 3:30 p.m., excluding standard holidays, and drivers must obtain an entry pass at the front office with valid identification before accessing the dock.
Pricing and delivery requirements establish that no underruns will be accepted and overruns are at the vendor's expense. All shipments requiring pallets must comply with specific specifications including single-face hardwood pallets with three 2" x 4" runners, 3/4" minimum deck board thickness, two-way entry capability, and maximum dimensions of 48" length by 48" width by 5'6" height, not exceeding 4,000 gross pounds. Cartons must be labeled with commodity number, description or form number, purchase order number, package counts, and total pieces per carton, with partial cartons placed on top and marked for identification. For direct shipments to locations other than 7461 Crowner Drive, a signed packing slip must be faxed or emailed to Andrew Hale at halea3@michigan.gov or 517-636-7732, along with shipment notification and expected arrival time. Invoices must be emailed to DTMB-PrintingServices@michigan.gov and entered into the VSS system, and all electronic copy materials become the property of the State of Michigan and must be supplied in source software format with all revisions, fonts, and images, plus a PDF copy.
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Other files
| File | Type | Posted |
|---|---|---|
| Subcontractor Disclosure form.docx | DOCX document | |
| OD ENV 1 10-26.docx | DOCX document | |
| OD-ENV-1 (ST) wo-Indicia 6x10.pdf | ||
| OD-ENV-1 sample.pdf | ||
| Standard Contract Terms - Short Form.pdf |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .