OCSO Laundry Equipment Maintenance and Equipment Replacement

The Oakland County Sheriff's Department is seeking proposals for a comprehensive laundry equipment maintenance and replacement contract covering washers and dryers located at the Main Jail and East Annex in Pontiac, Michigan. The solicitation (Event #00893) is for a three-year maintenance contract with an option to extend for two additional years, requiring the selected contractor to provide on-site maintenance, repairs, and potential equipment replacement for existing UNIMAC laundry equipment. Key deliverables include a 12-hour (or less) emergency response time with 24/7 maintenance coverage, comprehensive labor and parts services, and the ability to diagnose and repair or replace equipment as needed. Bidders must submit detailed pricing information for labor rates (including straight time, overtime, and holiday services), equipment replacement costs, and include freight and installation expenses. The proposal is due by May 9, 2025, with evaluation criteria focusing on pricing, delivery capability, company experience, references, and labor warranty. Contractors must provide comprehensive documentation including years in business, number of employees, service vehicle information, and client references from the past two years.

The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must meet stringent insurance requirements and comply with various legal and administrative conditions, including participation in the E-Verify program and certification of non-involvement with Iran-linked businesses. While no specific budget range is explicitly stated, the contract includes provisions for potential equipment replacement and comprehensive maintenance services. Contractors must be prepared to provide pricing for new UNIMAC washers and dryers, with the county reserving the right to furnish parts and materials as deemed necessary. The solicitation indicates that award will be based on multiple factors beyond price, suggesting a comprehensive evaluation approach. Payment terms are set at Net 30, with potential discounts for earlier payment, and all pricing must be quoted in U.S. dollars. The county maintains significant discretion in the procurement process, including the ability to accept or reject responses, split contracts, request additional information, and conduct interviews or reference checks.