Ocean Center Arena Spotlights

The County of Volusia, Florida, through the Daytona Beach Ocean Center, is issuing Invitation for Bid (ITB 26-B-62JJ) for the supply, delivery, installation, and operator training of six new Followspot units. The procurement requires vendors to provide six Acme Super Nova LT Followspot units with compatible handles/controllers, truss stands/adapters, and complete installation accessories including power cables, safety cables, clamps, and connectors, with all equipment to be new and in original manufacturer packaging. All deliverables must include physical installation of the six units with mounting and cabling, on-site operator training, and completion within 90 calendar days of purchase order issuance. Pricing must encompass all shipping, handling, and labor costs associated with the complete installation and training package. Evaluation criteria include total cost, past performance documented through three references from projects completed within the last three years, technical specifications compliance, and written confirmation of agreement to the 90-day installation timeline. The solicitation was posted March 11, 2026, with a deadline for questions on March 25, 2026, at 11:59 p.m. Eastern Standard Time, and proposals must be submitted electronically through the County's eProcurement Portal by April 8, 2026, at 3:00 p.m. Eastern Standard Time, with a non-mandatory opening scheduled for 3:01 p.m. via Microsoft Teams.

Local preference applies to this solicitation, offering a three percent price preference to respondents with a documented permanent location in Brevard, Lake, Orange, Osceola, Seminole, or Volusia County for at least six months prior to the closing date, as determined through the Prime/Subcontractor Form. Contractors and subcontractors must maintain comprehensive insurance coverage throughout the contract period, including workers' compensation with Florida statutory limits and waiver of subrogation, commercial general liability with $1,000,000 per occurrence and $2,000,000 general aggregate limits with the County named as additional insured, auto liability with $1,000,000 combined single limit, and an installation floater on an all-risk basis with the County named as loss payee. All insurance policies must include contractual liability coverage and thirty-day written notice of cancellation provisions, with certificates directed to the County of Volusia Purchasing & Contracts Division. The County is exempt from federal excise tax and Florida sales tax, and payment will be remitted within twenty business days of invoice receipt, with interest accruing at one percent per month on undisputed invoices unpaid after thirty days. No specific budget range or award value is provided in the solicitation documents, though the total bid price must match amounts submitted on the bid price sheet and include all proposed subcontractor costs and work percentages.