Occupational Therapy Services - Michigan School for the Deaf

The Michigan Department of Education issued RFP 210000002367 for Occupational Therapy Services at the Michigan School for the Deaf in Flint, Michigan, located within Genesee County and Fife Lake Village. The procurement seeks occupational therapy services delivered by either a licensed Occupational Therapist (OT) or a Certified Occupational Therapy Assistant (OTA) under OT supervision to serve approximately 60 residential and 80 day students ranging from three to 26 years old across a 20-acre campus. Services must be delivered on-site during school operating hours (7:50 a.m. to 3:22 p.m. Monday through Thursday, and 7:50 a.m. to 11:55 a.m. Friday, excluding state holidays) with a maximum of 1,200 billable service hours annually, and the contract requires two part-time positions. Key deliverables include student evaluations and assessments, maintenance of current medical prescriptions, daily and monthly service logs, attendance at IEP meetings and case conferences, monthly invoices with student service records for Medicaid billing, and compliance with background check and security procedures. Contractors must maintain comprehensive insurance coverage including commercial general liability ($2,000,000 aggregate), professional liability ($3,000,000), and medical malpractice insurance ($1,000,000), and are subject to liquidated damages of $5,000 plus $100 per day for late or improper service completion. The evaluation process awards points based on contractor requirements (25%), staffing qualifications (25%), project management capabilities (25%), and responses to vendor questions (25%), with proposals requiring 80 or more points to proceed to price evaluation. The proposal deadline was August 2, 2021, at 2:00 p.m. Eastern Standard Time, with vendor questions due by July 23, 2021, and an anticipated contract start date of September 3, 2021; the initial contract term extends three years through September 2, 2024, with renewal options for up to three additional one-year periods.

The RFP documentation does not identify specific set-aside designations or restrictions limiting eligible bidder types based on disadvantaged enterprise status. The incumbent contractor is O.T. Inc, which is currently meeting the state's service needs at existing hourly billing rates of $60.00 for OT services and $49.00 for OTA services. Pricing must be submitted as a flat hourly rate with firm pricing maintained throughout the contract term, and the state indicated that annual price increases may be requested at contract renewal time. The contractor will have access to school-provided therapy materials, supplies, equipment, evaluation kits, protocols, computers, laptops, and printers, eliminating the need to maintain a dedicated clinic or local office. The RFP references federal compliance requirements including Davis-Bacon Act prevailing wage standards, equal employment opportunity obligations, and various environmental and anti-lobbying provisions, indicating potential federal funding participation in this contract. Payment will be made via Electronic Funds Transfer within 45 days of invoice receipt.