OB/GYN (Obstetrician-Gynecologist) Physician Clinic Services

The West Virginia Office of Shared Administration (WVOSA) Purchasing Division, on behalf of the Department of Health Facilities at Welch Community Hospital in Mineral County, issued an Agency Request for Quote (ARFQ) soliciting OB/GYN physician clinic services. The procurement seeks to establish a physician services contract providing Obstetrics and Gynecology specialty services and clinic coverage at Welch Community Hospital located at 454 McDowell Street in Welch, West Virginia. The vendor must provide a minimum of two OB/GYN physicians with staff privileges to cover clinic services three days per week (weekdays only) for eight hours per day, with flexibility to substitute mid-level practitioners for no more than 49 percent annually or 76 days per year. Key deliverables include 80 days of OB/GYN physician clinic services, 76 days of mid-level practitioner services, and a 12-month administration fee. Physicians must be licensed in West Virginia, maintain current DEA numbers and CPR/First Aid certifications, pass background checks, and obtain hospital medical staff credentialing and privileges before beginning work. Required qualifications include EMR system proficiency, participation in medical staff organizations, compliance with Core Measures and CMS quality standards, and adherence to hospital discharge planning and quality assurance protocols. The solicitation was posted on March 10, 2026, with a closing deadline of March 31, 2026, at 11:00 AM EST; questions from potential bidders must be submitted by March 18, 2026, at 10:30 AM EST to the designated buyer, Roberta A. Wagner, at (304) 558-0437 or roberta.a.wagner@wv.gov. Bids should be submitted to the Office of Shared Administration Operations/Purchasing at One Davis Square, First Floor, Room 107, Charleston, West Virginia 25301. Pricing for the contract must be firm and non-increasing for each year of the initial contract term and any subsequent three-year renewal periods, with costs representing physician compensation, malpractice insurance (minimum $1,000,000 coverage), billing costs, and administrative expenses.

This solicitation is covered in part or in whole by federal funds, requiring all bidders to acknowledge and adhere to the attached Federal Funds Addendum and comply with applicable federal procurement requirements under 2 C.F.R. 200.317 through 200.327, including provisions addressing minority business and women's business enterprise participation, equal employment opportunity standards, and debarment and suspension verification through the System for Award Management. Vendors must also complete the West Virginia Purchasing Affidavit certifying under penalty of law that they are not in default on monetary obligations owed to the state or political subdivisions, and must execute a HIPAA Business Associate Agreement to ensure compliance with protected health information safeguards. The vendor is responsible for all physician recruitment, supervision, compensation, and coverage during sick leave and annual leave, with the vendor permitted to retain $110,000 annually in collections prior to remitting excess amounts to the facility. All participating physicians must comply with Welch Community Hospital's Medical Staff Bylaws and Stark Law regulations governing physician self-referral prohibitions. No specific incumbent vendor or budget range is identified in the solicitation documents; however, vendors must submit their FEIN (Federal Employer Identification Number) and principal contact information as part of their bid response, and all offers are subject to the terms and conditions contained in the complete solicitation documents, including the standardized pricing template provided in Exhibit A.