Oakridge South Carr Energy Conservation Project

Oakridge Public Schools, a school district in Muskegon County, Michigan, is soliciting sealed proposals on a performance-contracting basis for energy conservation improvements at South Carr Elementary School. The procurement encompasses a comprehensive HVAC system replacement and upgrade for the 18,540-square-foot facility, including installation of new heating, cooling, and ventilation systems with integrated air conditioning throughout the building, integration of temperature controls into the existing Honeywell EBI system, electrical upgrades to support the HVAC system with 200-amp excess capacity for future bus parking lot expansion, and electrical back-feed to a storage building. Bidders must demonstrate a documented track record of implementing a minimum of five guaranteed savings or energy conservation programs with Michigan school districts, with evidence of project completion and actual savings achieved. Proposals must include detailed cost and savings summaries with engineering calculations, annual energy audits by independent third parties, a measurement and verification plan compliant with the International Performance Measurement and Verification Protocol (IPMVP), training programs for District personnel, and a written guarantee of energy and operational savings for a minimum of five years. Evaluation criteria include the comprehensiveness of the energy audit, reliability of savings projections, contractor qualifications and experience, project timeline feasibility, and warranty offerings. A mandatory bidders' conference and building survey is scheduled for May 1, 2020 at 10:00 AM at the District Administration Office (275 S. Wolf Lake Road, Muskegon, MI 49442), where RFP documents will be distributed exclusively. Sealed proposals are due May 15, 2020 by 2:00 PM EST, submitted in three-ring binders with accompanying thumb drives, with anticipated selection on May 20, 2020 and contract execution in June 2020. The heating system must be operational by October 15, 2020.

No set-aside designations or restrictions on organization types are specified in the procurement documents. Bidders must submit a bid bond equal to five percent of the proposal amount, with performance and labor/material payment bonds equal to 100 percent of the contract price required upon award. Contractors must provide a minimum one-year call-back warranty on all work and carry comprehensive general liability insurance of $2,000,000 per occurrence plus a $5,000,000 umbrella liability policy. Bidders must also submit a sworn, notarized statement disclosing any familial relationships between bidder employees and District Board of Education members or the Superintendent. The contract price must be all-inclusive of all design services, labor, materials, fees, and overhead with no additional charges permitted, and monthly payments will be made based on percentage completion with ten percent retainage withheld until final project completion. No budget range or award value is specified in the available documentation, though the scope and scale of the project suggest a substantial capital investment. The District reserves the right to reject any or all proposals, request additional information from bidders, and terminate the contract with thirty days' written notice, with no cost of proposal preparation to be reimbursed by the District.