OAAA, 2010, Utility Vehicle

The Colorado Department of Military and Veterans Affairs issued a Documented Quote (DQ Kubota15) solicitation on May 15, 2015, for the procurement of one Kubota RTV 1100 utility vehicle with a snow blade attachment for delivery to the Department's facility in Colorado Springs at 3200 N Chestnut Street, Colorado Springs, CO 80907. The bid was due on May 21, 2015, at 2:00 PM, with faxed submissions accepted. The specified vehicle must include a diesel RTv1100CW9-H engine with VHT Plus Variable Hydro Transmission, a deluxe cab frame with roof, windshield, wiper, and electric kit, power and front protection packages with heavy-duty bumpers and fender guards, rear protection package, a deluxe cargo box with polyurea liner, and a 72-inch snow blade attachment. The vehicle specifications detail specific dimensions and a 1,300-pound tow capacity. Interested vendors were instructed to contact Allison Gard at the Department of Military and Veterans Affairs Purchasing and Contracts office located at 6848 S. Revere Parkway, Centennial, CO 80112. All bids were required to be signed in ink and comply with State of Colorado standard terms and conditions, with vendors required to submit compliance information for all specification items, clearly indicating yes, no, or alternate for each requirement. The Department reserved the right to purchase additional Kubota utility vehicles or equivalents during the fiscal year July 1, 2015 through June 30, 2016, contingent upon funds availability.

While no specific set-aside designations for disadvantaged enterprises or small businesses were identified in the solicitation documents, vendors were required to register with the State of Colorado's Vendor Self Service (VSS) system to be eligible for contract award. All bidders were mandated to comply with federal and state employment eligibility verification requirements through the E-Verify Program and to maintain substantial insurance coverage including workers' compensation as required by state statute, general liability with a combined single limit of $1,000,000 and aggregate of $2,000,000, automobile liability with a combined single limit of $1,000,000, and fire damage coverage with a minimum of $50,000. The State of Colorado was to be named as an additional insured on all liability policies, and all insurance policies were required to include a 45-day cancellation notice provision with certified mail notification to the State. No incumbent vendor or specific budget range was identified in the available documentation. Payment terms provided that the State would remunerate vendors within 45 days of receipt of goods and a correct invoice, with interest accruing at the statutory rate after 46 days for delinquent amounts.