OAAA, 2010, Portable Air Compressors for SMT Use

The State of Colorado Department of Military and Veterans Affairs (DMVA), acting on behalf of Arapahoe County, issued a documented quote solicitation for the procurement of one portable air compressor for Selective Soldering Technology (SMT) use. The requested equipment specification is an Atlas Copco XAS 185 JD7 or equivalent unit that must meet or exceed the following performance criteria: 185 CFM actual free air delivery at 100 PSI normal working pressure, diesel engine with 49 BHP, 2-gallon oil capacity, 25-gallon fuel tank, and wheel-mounted dimensions of 125 inches in length, 57 inches in height, and 60 inches in width. Bids were due on May 20, 2015, at 10:00 AM and could be submitted via fax to the DMVA facility located at 6848 S. Revere Parkway, Centennial, Colorado. Vendors were required to quote all pricing on an FOB destination basis and to indicate their delivery timeframes following award. All bids were subject to the State of Colorado's standard terms and conditions, and vendors were required to register with the Vendor Self Service (VSS) system to be eligible for award consideration. No evaluation criteria beyond meeting the specified equipment requirements were documented in the procurement materials.

The solicitation documentation does not identify any specific set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organization types, nor does it list any incumbent vendors or current contractors. Vendors were required to maintain comprehensive insurance coverage, including workers' compensation, general liability with $1,000,000 combined single limits, automobile liability, and fire damage insurance, with the State of Colorado named as an additional insured on all policies. The resulting contract was to be issued as a purchase order governed by Colorado state law and the Colorado Uniform Commercial Code, with payment terms allowing 45 days from receipt of acceptable products and correct invoices. Award was contingent upon funding availability, and the State reserved the right to purchase additional units throughout the State Fiscal Year at the awarded price subject to vendor verification. The specific project cost and award value were not disclosed in the documented quote, as the "TOTAL PROJECT COST" line item remained blank in the procurement materials.