Nursing Simulation Lab Video Capturing System

Minnesota State issued a Request for Proposal on May 11, 2026, for South Central College to procure a replacement nursing simulation lab video capture and debriefing system. The procurement seeks a comprehensive solution capable of simultaneously observing, capturing, live streaming, managing, and sharing video and audio from up to four lab bays serving 8 concurrent students and 150-200 students per semester. The system must include on-premise infrastructure with server and storage, 12 fixed cameras (3 per bay across 4 bays), 1 nursing-station camera, and 2 mobile camera carts equipped with wireless connectivity and 8-hour battery runtime, recording at minimum 1080p resolution at 30 fps with a 30-day data retention period and supporting both live streaming and recorded workflows with selective recording capabilities. Required deliverables encompass hardware and software licenses, professional installation and configuration services, training materials for faculty and administrators, comprehensive user guides, ongoing technical support, software updates, shipping, and warranty coverage. The system must integrate with Azure Active Directory using SAML authentication and comply with SOC2 Type II, HECVAT, FERPA, and HIPAA requirements, with vendors required to provide minimum 5-year warranties on all AV hardware and software components plus 1-year warranties on installation services. The RFP submission deadline is June 1, 2026, at 4:00 PM CDT, with a voluntary pre-award informational meeting scheduled for May 19, 2026, at 9:00 AM at South Central College's Faribault campus. The evaluation committee will assess proposals based on adherence to terms and conditions (10%), work plan and deliverables (30%), cost and value (30%), respondent qualifications (10%), completeness and thoroughness (10%), and accessibility compliance including VPAT documentation (10%). The successful respondent will execute a 5-year contract effective July 1, 2026, with contract completion date negotiation by July 15, 2026.

The RFP documentation does not indicate any set-aside designations or restrictions limiting responses to specific categories of organizations, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors are identified in the procurement materials. The system must integrate with existing Azure Active Directory infrastructure and comply with the institution's established data security and privacy frameworks. Minnesota State reserves the right to select one or multiple vendors and may require respondent demonstrations or interviews at a date to be determined. All submissions must be made exclusively through Minnesota State's e-procurement system. The anticipated budget for this contract is $150,000, encompassing all hardware, software licenses, professional services, travel costs, training, shipping, and warranty and support provisions for the entire contract term.