Notice to Bidders - HVAC Products, Installation, Labor Based Solutions, and Related Products and Services

Greene County, New York is requesting sealed bids for HVAC products, installation, labor, and related services under an Invitation for Bid, with bids due September 8, 2026 at 3:00 p.m. local time at 411 Main Street, Suite 408, Catskill, NY. The resulting Master Agreement will be available to Participating Public Agencies throughout New York and nationally through OMNIA Partners' cooperative purchasing program.

Bidders must demonstrate a minimum of five years' experience in North America and provide evidence of successfully completing two turn-key HVAC projects for public agencies in New York within the previous twenty months, each exceeding $100,000. The scope encompasses commercial HVAC equipment (chillers, rooftop systems, air handlers, terminal devices), installation services, maintenance, system upgrades, retrofitting, building automation controls, commissioning, training, and ancillary services. Bidders must submit labor rates for applicable classifications in designated New York regions, product pricing based on manufacturer discounts or fixed line-item prices, and sample project pricing for three specified scenarios across eight geographic regions, with an optional statewide Region 9 submission. Pricing must be auditable and fixed for the first twelve months, with reasonable adjustments thereafter based on documented market conditions and Producer/Consumer Price Index changes. Qualified bidders must obtain a Performance Bond up to $5,000,000 per project with aggregate bonding capacity ranging from $30,000,000 to $150,000,000 depending on the number of regions bid. The contract is governed by prevailing wage requirements under New York Labor Law Articles 8 and 9 and federal funding compliance requirements if applicable.

The estimated annual volume through the Master Agreement is approximately $150 million. Awards will be made on a regional basis to the lowest responsive and responsible bidder. The initial term is three years, renewable at Greene County's sole option for two additional one-year periods, not to exceed five years total. Questions are due by 4:00 p.m. on Monday, August 17, 2026 to Craig Seaburg (cseaburg@greenecountyny.gov). No incumbent is identified within the past five years.