Notice of Special Procurement: WebCTRL® Software Subscription and Support Services

The State of Oregon, specifically the Oregon Department of Administrative Services (DAS) acting on behalf of the Oregon Department of Corrections (ODOC), is conducting a Special Procurement for WebCTRL Software Subscription and Support Services. The procurement is focused on maintaining the existing HVAC and building automation system at the Deer Ridge Correctional Institution, with Clima-Tech Corporation identified as the sole authorized dealer for Automated Logic Corporation (ALC) in Oregon. The goods and services include a 10-year contract for ongoing WebCTRL software subscription, technical support, software upgrades, operator training, and maintenance of the current HVAC control systems. Key objectives include ensuring continuous operational efficiency of the correctional facility's HVAC infrastructure without significant disruption or costly system replacement. The procurement documents indicate that implementing a new system would be cost-prohibitive, estimated at over $2 million, and would require inmate relocation. The notice was posted on May 5, 2022, with a protest period of 7 calendar days from the approval date, during which affected parties may submit objections to the procurement method.

There are no specific set-aside designations or restrictions on organizational respondents mentioned in the procurement documents. Clima-Tech Corporation is the incumbent and sole authorized vendor for this procurement, having been an ALC dealer since 1997 and demonstrating expertise in previous control projects. The existing infrastructure involves an ALC WebCTRL building automation system that has been in place since 2006, with the state having already invested over $1.6 million in the current system. While exact contract value is not explicitly stated, the documents suggest the procurement is for a 10-year contract with an estimated cost avoidance of over $2 million by maintaining the current system. The procurement is specifically tailored to support the Oregon Department of Corrections' needs, with a focus on maintaining the current HVAC infrastructure at the Deer Ridge Correctional Institution and ensuring continued operational reliability without significant capital expenditure for system replacement.