NOTICE OF SPECIAL PROCUREMENT: Security Systems Support Program

The State of Oregon, specifically the Oregon Health Authority and Oregon State Hospital, has issued a Special Procurement Notice (SP-1285-21) for a security systems support program located at the Oregon State Hospital facility in Junction City. The procurement involves amending an existing contract with Convergint Technologies, LLC to extend the current agreement for six additional years, from April 1, 2021 to October 31, 2027. The primary scope of work encompasses comprehensive maintenance and operational support for complex security infrastructure, including surveillance cameras, access control systems, and alarm networks. The proposed contract amendment seeks to increase the total contract value by $391,113, bringing the not-to-exceed amount to $1,344,961. The procurement process includes a seven-calendar-day window for potential protests, with all inquiries directed to Sara Stone, the State Procurement Analyst. The jurisdictions associated with this opportunity include Lane County and the City of Jacksonville, Oregon, though the primary service location is the Oregon State Hospital in Junction City.

The procurement is structured as a sole-source amendment, with Convergint Technologies, LLC being the recommended vendor due to their status as the original systems integrator and the proprietary nature of the existing security infrastructure. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly outlined in the documentation. The proposed amendment is predicated on the vendor's unique understanding of the existing security systems and the potentially prohibitive costs associated with transitioning to an alternative vendor. The contract extension and additional funding will support continued maintenance and operational support of the current security technology ecosystem, ensuring uninterrupted functionality of critical security systems at the Oregon State Hospital. While no specific evaluation criteria were detailed, the procurement appears to be based on technical compatibility, existing vendor performance, and the specialized nature of the security systems infrastructure.