Winter 2022.pdf

This is a Special Procurement Notice (SP-1285-21) issued by the State of Oregon, specifically the Oregon Health Authority and Oregon State Hospital, for security systems support services at the Oregon State Hospital facility in Junction City, serving Lane County and the City of Jacksonville. The procurement involves an amendment to extend an existing contract for comprehensive maintenance and operational support of complex security infrastructure, including surveillance cameras, access control systems, and alarm networks. The contract extension runs from April 1, 2021 through October 31, 2027, representing a six-year amendment period. The procurement process includes a seven-calendar-day protest window, with inquiries directed to Sara Stone, State Procurement Analyst.

This is a sole-source amendment with Convergint Technologies, LLC as the recommended vendor, with a proposed increase to the contract value of $391,113, bringing the not-to-exceed amount to $1,344,961. The vendor selection is based on Convergint Technologies' status as the original systems integrator and their unique understanding of the existing proprietary security infrastructure. The amendment is justified by the specialized nature of the security systems and the potentially prohibitive costs associated with transitioning to an alternative vendor. No specific set-aside designations or restrictions for disadvantaged enterprises were outlined in the documentation. The contract extension will ensure continued maintenance and operational support of the current security technology ecosystem, maintaining uninterrupted functionality of critical security systems at the facility.