Notice of Special Procurement

The Oregon Department of Fish and Wildlife has issued a Notice of Special Procurement (Rule # S-63500-00016549) under the authority of ORS 279B.085 and OAR 125-247-0288 for equipment repair and overhaul services at the Irrigon Hatchery Well Station #1. This special procurement covers the inspection, repair, and potential rewinding of two pumps (100 horsepower and 40 horsepower) and their associated electrical motors, along with replacement of a failed surge suppression air valve located eighty feet below the surface. The work is critical to maintaining continuous water supply operations essential for fish production programs that generate harvest opportunities across Oregon, Washington, and Idaho. The procurement justification indicates that the exact nature and cost of repairs cannot be predetermined without extensive preliminary dismantling and inspection of the submerged equipment, and that only two vendors in the area provide the specialized services required. The selected vendor must demonstrate essential knowledge of the hatchery's complex water supply system and the ability to complete work within narrow operational windows to avoid disrupting fish production. The contract period extends from May 1, 2026, through September 30, 2026, with a total estimated cost of $80,000. The posted date was April 7, 2026, and the protest period extends seven calendar days from first publication, with written protests due to april.d.brenden-locke@odfw.oregon.gov, luca.x.wittenberg@odfw.oregon.gov, and odfw.contractsinbox@odfw.oregon.gov.

This procurement is issued as a special procurement notice rather than a competitive bidding opportunity, meaning no bid submission is required or accepted. The notice does not disclose information regarding set-asides for disadvantaged enterprises, minority-owned businesses, or other restricted designations. The documents identify that the selected vendor will be one with established knowledge of the Irrigon Hatchery's operations, indicating an incumbent relationship or preferred contractor status based on prior performance and specialized expertise. No pricing information, detailed contract terms, or vendor names are disclosed in the public notice. The estimated contract value is $80,000 for the complete repair and overhaul project. Luca Wittenberg has been designated as the single point of contact for questions regarding this special procurement.