Notice of Special Procurement: Off-the-lot Vehicles

The Oregon Department of Administrative Services (DAS) Procurement Services has issued a Special Procurement (SP REQ-10700-00029042) to address vehicle procurement challenges for state and local agencies, specifically in Marion County and the City of Salem. This procurement allows agencies to purchase unused, off-the-lot light, medium, and heavy fleet vehicles directly from current statewide Fleet Vehicle Price Agreement holders or alternative dealerships when standard inventory is unavailable. The special procurement is designed to mitigate severe vehicle supply shortages caused by the COVID-19 pandemic and global supply chain disruptions. The procurement will operate for an 18-month term from January 1, 2023, to June 30, 2024, with a total estimated budget of $5,000,000. Procurement processes differ based on purchase value: transactions under $250,000 will be handled directly by requesting agencies, while procurements exceeding $250,000 will involve DAS Procurement Services oversight. All vehicle awards will be posted in the state's eProcurement system, OregonBuys, and agencies must follow a detailed procurement process including obtaining quotes, conducting best value analysis, and securing legal sufficiency approvals.

The special procurement includes provisions to support business inclusion, with references to the Certification Office for Business Inclusion and Diversity (COBID), suggesting potential opportunities for diverse vendors. While no specific set-aside designations are explicitly stated, the procurement framework appears designed to provide flexibility for various dealerships and vendors. The procurement documents outline comprehensive requirements including insurance specifications, warranty conditions, delivery expectations, and compliance with applicable laws and regulations. Potential vendors must be prepared to provide unused vehicles, respond to quote requests, and meet state procurement guidelines. The estimated total procurement value of $5,000,000 indicates significant potential for vehicle suppliers, with individual purchase orders varying based on agency needs. Interested vendors must carefully review the Special Procurement Purchase Order Contract (SPPOC) attachments, which detail specific terms, conditions, and administrative requirements for participation in this vehicle procurement opportunity.