Notice of Special Procurement for PVI Products

The Oregon Department of Corrections (ODOC) is conducting a Special Procurement for PVI water heater products and related parts for the Snake River Correctional Institution (SRCI). Specifically, the procurement seeks to acquire a PVI TurboPower Hot Water Heater and future water heaters, supplies, and repair parts manufactured by PVI. The agency has determined a brand name specification is necessary because SRCI currently operates 11 existing PVI Systems and requires compatible equipment to maintain operational efficiency. Proctor Sales Inc. (PSI) has been identified as the exclusive regional territorial distributor for PVI products in Oregon, Washington, Alaska, and Northern Idaho, making them the proposed direct award vendor. The procurement is justified by the need to utilize existing parts, leverage staff expertise with the PVI brand, and ensure seamless integration with current infrastructure. The proposed procurement term is from March 11, 2022, to March 11, 2027, with a total estimated cost of $140,000. The procurement notice was posted on March 14, 2022, with an initial response deadline of March 21, 2022.

The procurement appears to be open to all qualified vendors, with no specific set-aside designations or restrictions for disadvantaged enterprises mentioned in the documentation. Proctor Sales Inc. is the recommended vendor due to their exclusive distribution rights for PVI products in the specified geographic region. The existing infrastructure consists of 11 PVI Systems currently in service at SRCI, which will require compatible replacement and repair parts. The Department of Corrections has determined that this special procurement will not encourage favoritism or substantially diminish competition. The procurement methodology allows for direct award to Proctor Sales Inc. based on their unique market position and the specific requirements of the correctional facility's existing water heating systems. The total estimated procurement budget is $140,000, with individual purchases potentially ranging from small replacement parts to complete water heater systems valued up to $25,000 per transaction.