Notice of Special Procurement: Criminal Records and Driving Records Check Services

The Oregon Parks and Recreation Department (OPRD) is conducting a Special Procurement for Criminal Records and Driving Records Check Services through a contract extension with Advanced Reporting, LLC. The procurement seeks to continue background screening services for approximately 2,600 annual checks covering regular employees, seasonal staff, volunteers, licensees, and contractors, with peak transaction volumes of 315 per month between February and June. These services are critical for ensuring visitor safety and security at Oregon state parks, particularly for vulnerable populations. The current contract (#8050) will be extended from January 3, 2025 to December 31, 2025, with OPRD planning to issue a new solicitation in Q2 2025 through OregonBuys. The public notice period for potential protests is seven calendar days from the first date of notice, with protests required to be submitted to the Oregon Department of Administrative Services EGS-Procurement Services, with a copy to the agency contact, Winona Butler.

The procurement does not specify specific set-aside designations or restrictions on respondent organizations. Advanced Reporting, LLC is the incumbent vendor, and the services will be procured through Oregon's existing vendor database of 32,000 suppliers on OregonBuys. The total estimated cost for this one-year contract extension is $135,000, which will bring the cumulative contract maximum not-to-exceed amount to $610,000. The procurement was approved by the DAS Procurement Policy Officer on February 19, 2025, with conditions including the mandatory public notice period. No specific integration requirements with existing infrastructure or technology were detailed in the procurement documents. The services will be used to conduct comprehensive background checks that support OPRD's safety and security protocols across its park system, with a focus on screening personnel who interact with park visitors.