NOTICE of SOLE SOURCE: Space utilization study for courtroom usage for new courthouse funding request to the Utah State Legislature.

The Utah State Courts Administrative Office of the Courts (AOC) has issued a sole source procurement notice for a comprehensive space utilization study focused on courtroom usage in Davis County. The National Center for State Courts (NCSC) has been identified as the sole source vendor to conduct a detailed analysis of the three existing 2nd District Courthouses, which currently contain 14 courtrooms. The primary objectives of the study include identifying actual daily courtroom usage across different hearing types, forecasting future growth needs, suggesting improvements to courtroom space design, and comparing findings against national courtroom usage benchmarks. This study is being conducted in support of the State Legislature's request for data to inform potential courthouse funding and a potential consolidation of the three facilities into a single large courthouse at the Farmington location. The procurement is a sole source contract with a specific comment period closing on December 9, 2025, at 3:00 p.m. MST, with all comments to be submitted via email to dustint@utcourts.gov. Interested parties are explicitly instructed that no bids or comments will be accepted through the standard bid system.

The sole source procurement appears to have no specific set-aside designations or restrictions on organizational types beyond the direct selection of the National Center for State Courts as the sole vendor. The contract is anticipated to have an estimated value of $67,069, with no additional freight costs. NCSC is justified as the sole source based on its unique expertise as a nonprofit organization specializing in court consulting, with extensive nationwide relationships and deep institutional knowledge of state court and justice systems. The procurement is structured as an agency contract, though specific contract term lengths and renewal options are not explicitly detailed in the provided documentation. The vendor will be required to comply with standard State of Utah terms and conditions, which include maintaining comprehensive insurance coverage, adhering to state procurement regulations, and providing deliverables that meet specified performance standards. The contract will be governed by Utah law, with venue established in Salt Lake County's Third Judicial District Court.