NOTICE OF SOLE SOURCE: Paralegal/Clerical services to provide assistance to court patrons for protective orders and stalking injunctions for the Salt Lake 3rd District Court

The State of Utah Judicial Council's Administrative Office of the Courts is procuring paralegal and clerical services for the Third District Court in Salt Lake City through a sole source procurement mechanism. The services focus on assisting court patrons with protective orders and civil stalking injunctions at the Matheson Courthouse, located at 450 South State Street, with availability Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding state holidays. The contractor will prepare and serve relevant legal documents including verified petitions, returns of service, sheriff's information sheets, waivers of fees, writs of assistance, and arrangements for foreign service. Additional responsibilities include sending police report request forms to appropriate law enforcement agencies when necessary for petitioners' court hearings, providing victim resources, and referring clients to pro bono legal representation while ensuring compliance with Utah Code requirements and case management system protocols. The contractor must provide a minimum of four paralegal staff trained in domestic violence and family law, each with at least one year of experience under the direct supervision of a trained and experienced attorney available either on-site or by telephone for assistance in screening decisions. The comment period for this sole source notice closed on April 14, 2026, at 3:00 p.m. Mountain Daylight Time, with comments to be submitted to Dustin Treanor at dustint@utcourts.gov; notably, no bids or comments are accepted through the U3P bid system.

This procurement is restricted to nonprofit organizations and is designated as a sole source award based on the determination that the Legal Aid Society of Salt Lake is the only vendor capable of providing these specialized services at the identified price point, supported by past requests for proposals that generated no competing responses. The Legal Aid Society of Salt Lake, the incumbent and proposed contractor, is a nonprofit organization with demonstrated experience and capacity in this service area. The court will provide all necessary infrastructure and resources, including workspace, computers, internet access, telephones, copy machines, printers, and scanners. The contract has an estimated annual value of $111,427 with a proposed term of three years and two optional two-year renewal periods, resulting in a total potential contract value of up to $557,135 over the five-year period. The contractor is required to comply with the State of Utah Agency Standard Terms and Conditions for Goods and Services, which include maintaining workers' compensation and commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $3,000,000 aggregate, and complying with E-Verify employment status verification for Utah-based personnel.