Notice of Sole-Source - Astanza Holdings LLC

The Oregon Youth Authority (OYA) is conducting a sole-source procurement for preventative care maintenance services for Astanza Duality Laser Systems located at three youth correctional facilities. The procurement specifically targets maintenance, warranty, and parts for the Duality Laser, with Astanza Holdings LLC identified as the exclusive retailer and service provider in the United States. OYA's objective is to ensure continued compatibility of laser systems across its facilities and maintain the familiarity of employees and volunteer doctors with the existing technology. The procurement is being executed under ORS 279B.075 and OAR 125-247-0275, which authorize sole-source acquisitions when a single vendor can uniquely meet agency requirements. The public notice was posted on May 5, 2023, with a response deadline of May 12, 2023, during which potential affected persons may submit a detailed protest if they believe they can provide equivalent services. Protests must include specific legal and factual grounds, describe potential harm, and specify requested relief, with electronic submission required referencing the sole-source notice number S-41500-00006802.

There are no explicit set-aside designations or restrictions on responding organizations mentioned in the documentation. The current infrastructure consists of existing Astanza Duality Laser Systems at three youth correctional facilities, with the procurement aimed at maintaining these systems through the original manufacturer. No incumbent vendors beyond Astanza Holdings LLC are identified, and the procurement is positioned as a direct continuation of existing technological support. The total contract value is not to exceed $150,000, representing the estimated budget for maintenance services, warranty, and parts. The sole-source determination was made after OYA conducted market research confirming Astanza Holdings LLC as the only provider capable of meeting the agency's specific laser system maintenance requirements. The procurement appears targeted solely at maintaining the current laser systems without introducing competitive bidding or alternative vendor considerations.