S-41500-00006802 Astanza Holdings LLCSoleSourceDeterminationFullySigned.pdf
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- Attached to
- Notice of Sole-Source - Astanza Holdings LLC
- Solicitation number
- S-41500-00006802
- Issued by
- Marion County, Oregon
About this file
This document is a Sole-Source Determination for Supplies and Services issued by the Oregon Youth Authority (OYA) for the procurement of preventative care maintenance services for the agency's Astanza Duality Laser Systems. OYA currently owns these laser systems at three of its youth correctional facilities and intends to purchase additional maintenance services to ensure compatibility across all facilities and for the volunteer doctors who provide this service. The agency has determined that Astanza Holdings LLC is the sole source retailer, provider of all services, warranty, and parts for the Duality Laser System in the United States. The estimated total value of the contract(s) is $150,000.
The findings in the document indicate that OYA has reviewed Astanza's sole-source letter and conducted market research, which confirmed that Astanza Holdings LLC is the only provider of the required goods and services. OYA's need to maintain compatibility with its existing laser systems and the familiarity of its employees and volunteers with the current system support the sole-source determination. The agency has cited the relevant Oregon Revised Statute and Administrative Rule provisions that authorize this sole-source procurement.
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Text version
SOLE-SOURCE DETERMINATION FOR SUPPLIES AND SERVICES
Memo to File
To: S-41500-00006802
From: Oregon Youth Authority (“OYA” or “Agency”)
Analyst/Procurement Specialist: Julie Summers
Designated Procurement Officer: Rex Emery, delegated signature to Susanna Ramus and Teri Bledsoe
Date: 5/5/23
Re: Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR) 125-247-0275
Authority to enter into a Sole-Source Contract: OAR 125-246-0170(2)(c)(H)
Estimated Total Value of Contract(s): $150,000.00
Subject of Contract: Tattoo Removal System preventative care maintenance on Innovative Laser Technology.
Background:
OYA currently owns Astanza Duality Laser Systems at three of our youth correctional facilities.
OYA intends to purchase additional preventative care maintenance services for our Astanza Duality Laser Systems. Astanza is the sole source retailer, provider of all services, warranty, and parts for Duality Laser in the United States.
Findings:
Online search for Astanza Duality Laser System resulted in only one provider – Astanza Holdings LLC.
There are other Laser Systems however OYA needs to maintain the current system for compatibility throughout all facilities and for the volunteer doctors that are able to perform this service.
Astanza Holdings LLC provided a memo (on file with OYA) that states they are the sole source retailer, provider of all service, warranty and parts for the Duality in the United States.
Market Research Overall finding.
OYA has reviewed the 2023 Sole-Source letter submitted by Astanza Holdings LLC., and also conducted internet searches to locate this product from other distributors—OYA’s findings indicate that the Sole-Source letter from Astanza Holdings LLC is accurate and no other comparable substitute or reseller exists.
Pursuant to ORS 279B.075 (2)(a): Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.
N/A
Pursuant to ORS 279B.075 (2)(b): Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.
Pursuant to ORS 279B.075 (2)(c): Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project.
Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source.
In order to maintain compatibility with existing products and services at OYA facilities, OYA needs to purchase additional Duality Laser Systems preventative care maintenance on Innovative Laser Technology from Astanza Holdings LLC. OYA employees and volunteers are familiar and trained to use the current system in place.
Approved By: Date
Susanna Ramus, Senior Contract Specialist
05052023
| SOLE-SOURCE DETERMINATION FOR SUPPLIES AND SERVICES |
| Background: |
| Findings: |
| Market Research Overall finding. |
| Pursuant to ORS 279B.075 (2)(a): Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source. |
| Pursuant to ORS 279B.075 (2)(b): Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source. |
| Pursuant to ORS 279B.075 (2)(c): Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project. |
| Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source. |
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