Notice of Proposed Sole Source Award Contract for Engine Maintenance Services

Clean Water Services, a district located in Hillsboro, Oregon, within Washington County, is pursuing a sole source contract for engine maintenance services with Western Energy Systems (WES). The procurement specifically targets maintenance services for two GE Jenbacher JMS316 engine generators located at the Durham Water Resource Recovery Facility. These generators currently produce up to 60 percent of the facility's electrical demand from renewable natural gas. The maintenance contract will include comprehensive services such as major and minor service intervals, remote technical support, and predictive monitoring. Potential vendors have until 4:00 p.m. on September 22, 2022, to submit written protests regarding the District's determination of sole source procurement. The District's evaluation will focus on WES's unique capability to service these specific generator models, with no alternative providers identified.

The contract appears to be unrestricted in terms of set-aside designations, with no specific requirements for disadvantaged business enterprises mentioned. The proposed contract has a total value not to exceed $1,402,569 over its potential five to eight-year term, which includes a 20 percent allowance for price escalations and unscheduled repairs. Clean Water Services has currently budgeted $200,000 for this service in the current fiscal year, with plans to request additional funding in subsequent budgets. Western Energy Systems is the incumbent and sole proposed vendor, based on their exclusive ability to provide maintenance for the specific GE Jenbacher JMS316 engine generators. The contract will cover engine maintenance services within Washington County and the City of Hillsboro, with the primary objective of ensuring efficient operation and maintenance of the District's renewable energy generation infrastructure.