Notice of Intent/Due Diligence Post - Traxxall

The Massachusetts Department of State Police is issuing a Notice of Intent to procure proprietary aircraft maintenance tracking software from Traxxall Technologies LLC, with responses due October 9, 2026 at 3:00 p.m. EST. This is a sole-source intent notice; the Department invites competing vendors to demonstrate capability to provide the same or comparable products, but the incumbent offeror (Traxxall Technologies LLC) is excluded from responding.

The MSP Airwing Unit currently uses Traxxall Aircraft Maintenance Tracking Software to manage its helicopter and airplane fleet, performing aircraft maintenance tracking, parts inventory management, and regulatory compliance monitoring. The Department will evaluate all vendor responses and make a best-value determination. Potential outcomes include acceptance of the original offeror's proposal, rejection in favor of a competing vendor, acceptance of multiple vendors offering similar value, or cancellation of the Notice to proceed with a competitive procurement process.

The estimated contract value is approximately $49,614 based on a two-year quote from Traxxall Technologies LLC. The initial term is 12 months, with an option for a second year to be determined through a Request for Quotes on OSD Statewide Contract ITS86 or through a competitive Request for Response process.

All responding vendors must register in COMMBUYS and submit required documentation including evidence of qualifications, pricing options, and completed standard forms such as Commonwealth IT Terms & Conditions, W-9 forms, and authorization for electronic funds transfer. Technical support for COMMBUYS submissions is available through the Help Desk at 1-888-627-8283 or COMMBUYS@state.ma.us.