PDF_F_Notice Of Intent_due-diligence posting_Traxxall Technologies LLC.pdf

Notice of Intent to Purchase a Product or Service

September 25, 2026

Due Diligence Posting of Notice of Intent to Purchase Proprietary Software from Traxxall

Technologies LLC for the MA State Police

The Massachusetts Department of State Police (“Department”) or (“MSP”) of the Commonwealth of

Massachusetts hereby announces its intent to enter into a contract to Purchase Software with Traxxall

Technologies LLC (or “Offeror) pending the results of this Notice of Intent (“Notice”) issued pursuant to the Commonwealth’s Due Diligence Posting policy.

Product Description:

The MSP Airwing Unit uses Traxxall Aircraft Maintenance Tracking Software to track its aircraft fleet.

This is unique software that is critical to the tracking and monitoring of the safety of the helicopters and planes. The software allows the airwing to manage aircraft maintenance, track parts inventory, and ensure regulatory compliance.

The MA State Police has obtained a 2-year quote from Traxxall Technologies LLC.

Estimated Contract Value:

Based on a 2-year quote, the price for a purchase would be approximately $49,614.

Estimated Contract Duration:

The MSP would seek to enter into a contract agreement with Traxxall Technologies LLC that is no longer than 12 months. Following a 1-year agreement, for a second year, the Department will issue a Request for

Quotes (“RFQ”) to awarded vendors on OSD Statewide Contract ITS86, and/or go out to bid and issue a

Request For Response (“RFR”) for these services.

Determination of Other Interested Vendors

The intent of this posting is to determine if there are any other interested and qualified vendors.

Any vendor that believes itself to be qualified to provide the services required under this Notice of Intent

Posting, and is interested in contracting to provide those services, may submit a response documentation that:

• Confirms the vendor’s interest in providing the same or comparable product or service;

• Demonstrates the vendor’s qualification to provide such product or service;

• Identifies pricing options for such product or services.

Response Requirement and Deadline

All Interested Vendors, excluding the Offeror, interested in responding to this Notice, regardless of prior communications with the Department, must submit a Response to this posting containing evidence of their qualifications and interest via COMMBUYS. All Interested Vendors, excluding the Offeror, must submit their response in COMMBUYS no later than October 9, by 3:00PM EST.

If this Notice produces interested responses from other potential vendors, MSP will review all responses and, after making a best value determination, will announce its decision: (i) to decline the Offeror’s offer

(and cancel the Notice Of Intent or request additional information from any or all interested vendors for the purpose of proceeding to the competitive procurement process by the issuing of a Request For Response under 801 CMR 21); or (ii) to accept the offer from the Offeror; or (iii) to accept an offer from another vendor offering a comparable or better value than the Offeror in their Response; or (iv) to accept the offer from the Offeror and from any other offerors offering similar value in their responses.

Additional Terms Required for Doing Business with the Commonwealth

Names of Standard Forms Instructions

Instructions for Vendors Responding to Bids

Electronically

Read and agree prior to submitting a Response.

RFR - Required Specifications Read and agree prior to submitting a Response.

Prompt Payment Discount Form Complete electronically and submit as an attachment to Quote.

Commonwealth IT Terms & Conditions Read and agree. Sign and submit original with wet signature upon Award, if any.

Contractor Authorized Signatory Listing Read and agree. Sign and submit original with wet signature upon Award, if any.

Authorization for Electronic Funds Transfer Read and agree. Sign and submit original with wet signature upon Award, if any.

Request for Taxpayer Identification Number and Certification (W-9)

Read and agree. Sign and submit original with wet signature upon Award, if any.

Standard Contract Form and Instructions Read and agree. Sign and submit original with wet signature upon Award, if any.

How to Respond

Quote Submission Method

Online Quote Submission via COMMBUYS is required. All Interested Vendors excluding the Offeror must submit Quotes online using tools available only to Sellers registered in COMMBUYS. COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the

Contract, by reviewing their registration information regularly and maintaining its accuracy. Vendors may direct any submission questions to: Brian.J.Kearnan@pol.state.ma.us.

COMMBUYS Support

Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

• Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource

Center link offered under Key Resources.

• Email: Send inquiries to the COMMBUYS Helpdesk at COMMBUYS@state.ma.us

• Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627-8283). The

Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or

Daylight time, as applicable, except on federal and state holidays.

http://www.mass.gov/anf/docs/osd/forms/instructions-for-vendors-responding-to-bids.docx http://www.mass.gov/anf/docs/osd/forms/instructions-for-vendors-responding-to-bids.docx http://www.mass.gov/anf/docs/osd/forms/req-specs.docx http://www.mass.gov/osc/docs/forms/accounts-payable/prompt-pay-frm.doc http://www.mass.gov/osc/docs/forms/contracts/comm-termsconditions.doc http://www.mass.gov/osc/docs/forms/contracts/casl-form.rtf https://massfinance.state.ma.us/VendorWeb/eftRegisterfrm.asp http://www.mass.gov/osc/docs/forms/vendorcustomer/newmass-w9.doc http://www.mass.gov/osc/docs/forms/vendorcustomer/newmass-w9.doc http://www.mass.gov/osc/docs/forms/contracts/standard-contract-frm.doc http://www.commbuys.com/ mailto:Brian.J.Kearnan@pol.state.ma.us http://www.mass.gov/osd/commbuys mailto:COMMBUYS@state.ma.us