Notice of intent to sole source - Polydyne, Inc.

The City of Holly Hill, Florida, is pursuing a sole source procurement for FBS 10910 wastewater polymer from Polydyne Inc., the exclusive distributor of this specialized chemical treatment product for the city's wastewater treatment facility. The procurement is specifically targeted at maintaining the facility's regulatory permit compliance through the acquisition of a uniquely qualified polymer solution. The procurement process is being conducted through a sole source justification, which has been internally approved by the city's Division Head and Department Head, with documentation dated 10-2-24. The total estimated contract value is $49,140.00, with Polydyne Inc. represented by Boyd Stanly from their Riceboro, Georgia location. The procurement timeline indicates a notice of intent posted on May 1, 2025, with a final due date of October 15, 2024, suggesting an expedited procurement process for this critical municipal infrastructure need.

The procurement appears to be restricted to a single vendor, Polydyne Inc., which is explicitly identified as the largest supplier of water-soluble polymers to the U.S. municipal water and wastewater treatment market. No specific set-aside designations or disadvantaged enterprise requirements are mentioned in the documentation. The sole source justification is predicated on Polydyne Inc. being the only supplier with an on-site tested polymer capable of maintaining wastewater plant permit compliance. The company has a comprehensive sales infrastructure, including 28 representatives strategically positioned throughout the United States. Contact information is provided for follow-up, including Chris Cherp, Sr. Technical Sales Representative, and Karin Tanner in the Customer Service Department, facilitating potential inquiries about the procurement. The procurement is specifically for a technical, specialized polymer product essential to the city's wastewater treatment operations, with no indication of alternative vendor considerations.