Notice of intent to sole source - Pace Analytical

The City of Holly Hill, Florida is pursuing a sole-source procurement for laboratory testing services from Pace Analytical Services, Inc., specifically for independent certified testing of drinking water and wastewater. The procurement focuses on laboratory services that meet NELAC (National Environmental Laboratory Accreditation Conference) standards, with Pace Analytical being the only NELAP full-service laboratory within a 40-mile radius of the City's Utility Water Treatment Plant and Wastewater Treatment Facility. The key deliverable is comprehensive water quality testing and certification, which requires specialized environmental laboratory capabilities. The procurement is justified by Pace Analytical's unique geographic positioning and certification status, effectively eliminating competitive bidding requirements. While specific evaluation criteria are not explicitly detailed, the single-source justification letter indicates the vendor's proven performance and established relationship with the City. The notice was posted on January 8, 2026, with a due date of September 23, 2025, suggesting an expedited procurement process for the 2026 fiscal year.

The procurement appears to have no specific set-aside designations or restrictions on respondent organizations. Pace Analytical Services, Inc. is positioned as the incumbent vendor, with a proposed 5.0% price increase for the upcoming fiscal year. No specific contract award value or comprehensive budget range is provided in the documentation. The procurement is specifically tailored to Pace Analytical's unique laboratory certification and geographic proximity, which effectively precludes other potential vendors from competing. The sole-source justification emphasizes the company's exclusive status as a Florida-certified laboratory meeting NELAP standards within the specified radius. No information is provided regarding disadvantaged enterprise participation or potential subcontracting opportunities. The procurement seems focused on maintaining continuity of critical water testing services for the City of Holly Hill's municipal utilities infrastructure.