Notice of intent to sole sole source - ergo flex systems, INC. DBA xybix

Pasco County is pursuing a sole source procurement for 22 units of 911 dispatch/call station furniture from Ergo Flex Systems, Inc. dba Xybix Systems, Inc. The procurement specifically targets replacement furniture for the Pasco County E911 department, with a total contract value of $397,519.10. The furniture must be fully interchangeable with existing Ergoflex systems and meet ANSI-HFES 100-2007 Ergonomic standards. Required deliverables include furniture with data dock cable organizers, roller vision, and axys control systems, featuring specialized components such as integrated control systems compatible with Windows/iOS/Android devices and motion-activated function management. The procurement documents indicate that any protests to the sole source award must be filed by 5:00 p.m. on the seventh business day after the posting date (May 13, 2022), in accordance with Pasco County's Amended Purchasing Ordinance.

The contract appears to have no specific set-aside designations or restrictions on responding organizations. The procurement is targeting a very specific vendor, Xybix Systems, due to their unique technological features, including a patented RollerVision monitor adjustment system, seamless 3-D laminate worksurfaces, and comprehensive BIFMA testing. The existing infrastructure requires precise integration, which justifies the sole source selection. Xybix's furniture offers advanced computer storage and cable management designs that align with the county's specific technological needs. The total project budget is $397,519.10, which covers the 22 dispatch/call station furniture units with specialized ergonomic and technological features.