NOTICE OF INTENT TO SOLE SOURCE ERGO FLEX SYSTEMS.pdf
PDF 2 MB Posted
- Solicitation number
- SSN-LK-22-066
- Issued by
- Pasco County, Florida
About this file
The document is a Notice of Intent to Sole Source issued by the Pasco County Purchasing Department in Florida, specifically targeting the procurement of 22 units of 911 Dispatch/call station furniture for Pasco County E911. The sole source purchase will be awarded to Ergo Flex Systems, Inc. d/b/a Xybix Systems, Inc. for $397,519.10, with the intention of acquiring furniture that includes data dock cable organizers, roller vision, and axys control systems that meet ANSI-HFES 100-2007 Ergonomic standards and are fully interchangeable with existing Ergoflex furniture.
The supporting documentation from Xybix Systems details their unique features that justify the sole source selection, including their patented RollerVision monitor adjustment system, seamless 3-D laminate worksurfaces, comprehensive BIFMA testing, and ergonomic design that meets all five ANSI-HFES 100-2007 requirements. The furniture offers specialized features like integrated control systems downloadable to Windows/iOS/Android devices, motion-activated function management, and advanced computer storage and cable management designs. Any protests to this sole source award must be filed by 5:00 p.m. on the seventh business day after the posting date, in accordance with Pasco County's Amended Purchasing Ordinance.
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Text version
PASC ,,VCouNrv Fron OpEN Spacus. L'tBn4.x't' Pmccs
NOTICE OF INTENT TO SOLE SOURCE
Posted 412L12022
This is a notice of intent from the Director of Purchasing to the Board of County Commissioners of Pasco County, to award the following sole source purchase.
SOLE SOURCE PURPOSE:22 units - 911 Dispatch/call station furniture to include data dock cable orqanizers: roller vision: and axvs control svstems that meet ANS!-HFES 100- 2007 Erqonom ic standards. fullv interchanqeable with Erqoflex furniture currently iruse.
INTENDED AWARD TO: Erqo Flex Svstems, lnc. d/b/a Xvbix Svstems. !nc.
INTENDED AMOUNT OF AWARD: $397,519.10
If the protest relates to the award of a sole source, a written protest must be filed no later than 5:00 p.m., on the seventh (7th) business day after posting of the award recommendation.
Failure to file a protest within the time prescribed in Section 2-124 of the Pasco Gounty Amended Purchasing Ordinance (Ord. 18-16) shall constitute a waiver of any such protest.
Further questions regarding the award of this solicitation should be submitted to the Purchasing Department at 7 27 -847 -8194.
a'Utf
Carrie C. Roberts, NIGP-CPP, CPPO, C.P.M.
Purchasing Director Pasco County Board of County Commissioners
PURCHASING DEPARTMENT
727.847 .8194 I lnternal Services Building I 7536 State Street, 2n Floor I New Port Richey, FL 34654
?/3 xybix April 14,2022
Pasco County E91 1
750 Government Drive New Port Richey, FL34654 Re: Sole Source
Xybix is the sole manufacturer and distributor of our 91 1 consoles. Xybix does not offer products to any resellers or distributors. Our team of employees work directly with counties and cities like yours to provide the best service and price. This is done throughout the life of the project from design to install to warranty and customer service.
While other manufacturers of dispatch consoles may have a few of the following features none have the complete package like Xybix. Our RollerVision really stands out with a utility patent. This patent will be protected by Xybix.
General Sole Source
Ergonomics - All the Xybix stations are designed to meet the ANSI-HFES 100-2007 ergonomic standard. This standard sets 5 requirements for any furniture manufacturer to meet this standard:
Keyboard height adjustment, Monitor height adjustment, Focal Depth Adjustment, Reach Zone, and
Knee space. Xybix is the only console manufacturer which meets all 5 of these requirements.
BIFMA - Business and lnstitutional Furniture Manufacturers Association. Xybix has tested all our appropriate products with BIFMA. This includes the X5.6-2003 test for panel systems, X5.9-2004 for
Storage Cabinets, and X5.5-2008 for height adjustable tables. Xybix is the only company to be tested on allthree and pass. Test results can be provided.
3-D Laminate - Xybix is the only dispatch manufacturer to provide seamless worksurfaces which provide a superior surface compared to standard laminate with separate material for edging. The elimination of the traditional seam between the flat laminate and the edge is a place for bacteria and gunk especially in the 24/7 market.
Ihe 24/7 market requires regular wipe downs using a bleach concentrate to clean the surface between each shift. The seamless surface provides easier wipe down and increases the chance for a cleaner, healthier workplace where the stations are manned 24/7.
Monitor Adjustments - Xybix has a patent on our RollerVision which is a multiple monitor focal depth adjustment platform. This allows the user to adjust all the monitors to their best focal depth all at the same time. Even when there are two rows in height of monitors.
o xybix 8207 SouthPark Circle. Littleton, CO 80120 o: 800.788.2810 f: 303.683.5454 www.xybix.com
/,xybix Other furniture systems use monitor arms which require an individual pull for each monitorwhich decreases ergonomics and discourages use due to time consumption to individually adjust.
The RollerVision can also adjust to larger monitors later. For example, as larger monitors become more compatible with software, the RollerVision can accommodate up to a 50" monitor along with curved monitors.
Computer Storage - Electronic equipment must be positioned in such a way as to permit easy access for re-booting or the servicing of CPU's without removing panels or crawling under the console in the dark. Xybix Systems, lnc. designs all electronics cabinets with either a side entry door, flip-top surface with angled shelf or slide out shelves for easy access and redundant built-in fan ventilation to keep equipment cool. This makes service easier for both techs and outside contractors to access necessary equipment. The flip-top and Tech Tower style cabinets are unique to Xybix.
Cable Management - Cables are easier to access when in our cable bridges. Cable bridges attach a lift case to a CPU cabinet allowing separate cable chase paths for power and data with the enhanced feature of strength and stability for the entire console. These are not at the back of the station like the competitors but near the front for easier access.
AXYS - OPTIONAL lntegrated control system shall be downloadable as an application onto a Windows, iOS, or Android device. lntegrated software system shall control airflow, heating, task light dimming and a status indicator light. Optional light controls with presets for up to four lights to include: panel system acrylic, footwell lighting, down bias lighting, and arc lighting. lntegrated control system shall incorporate a motion detector which will shut down all selected functions when workstation is unoccupied for fifteen (15) minutes. All previously selected functions will resume when motion detector senses movement in the workstation. Alternatively, components (up to 2) can be included and controlled via physical toggle switch.
Please feel free to contact me with any other questions, or if you need more detail.
Sincerely, Kenneth R Carson Executive V.P.
Xybix Systems, lnc
?/lirbi- 8207 SouthPark Circle . Littleton, CO 80120 o: 800.788. 2810 f: 303.683.5454 unvl.xybix.com ba (.
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