Notice of Intent to Award Wander Management System RFQ 19*7

The State of Michigan's Department of Military and Veterans Affairs, specifically the Grand Rapids Home for Veterans in Kent County, issued Request for Quotation (RFQ) 19*7 for a Wander Management System on October 9, 2018. The procurement sought a one-time purchase of a comprehensive wander management system to enhance resident tracking and safety. Two vendors submitted proposals: COPP Integrated Systems from Dayton, OH, and Riverside Integrated Systems Inc. from Grand Rapids, MI. The solicitation was open for seven days, with proposals due by October 17, 2018. Key objectives included acquiring a system that minimizes staff training, provides continuity with existing infrastructure, and ensures same-day service and warranty support. The evaluation criteria considered factors such as system compatibility, local service capabilities, pricing, and vendor qualifications. Specific deliverables included an Accutech LS 2400 System designed to track and manage resident movements within the facility.

While the RFQ did not explicitly outline comprehensive set-aside designations, there was consideration of Service-Disabled Veteran Owned Business status, though COPP Integrated Systems failed to provide complete verification documentation. The existing infrastructure at the facility included a pre-existing Accutech system, which influenced the recommendation to select a compatible solution. Riverside Integrated Systems Inc. was recommended for contract award at $28,522.00, slightly higher than COPP Integrated Systems' bid of $28,494.03, but with more advantageous overall value. The procurement targeted a local solution with robust support capabilities, prioritizing a vendor with proximity to the facility to ensure rapid response and minimal operational disruption. The contract represented a strategic investment in resident safety technology for the Grand Rapids Home for Veterans, with a focus on seamless integration and minimal additional training requirements for staff.