Award Recommendation.docx

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Recommendation of Award

The Grand Rapids Home for Veterans’ Maintenance office has completed the evaluation of RFQ# 511 190000000007 for a Wander Management System and has recommended an award to Riverside Integrated Systems Inc. in the amount of $28,522.00.

Bidders who were not recommended for the award may schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Kerri Bielski, Solicitation Manager BielskiK@michigan.gov

Background Information:

This Request for Quote (RFQ) was to solicit responses for selection of a Contractor to provide a Wander Management System. This is a onetime purchase.

Bidders:

The RFQ was posted on SIGMA VSS on October 9, 2018 for seven days. The following bidders submitted proposals by the published due date of October 17, 2018:

City, State Zip

SDVOB*

COPP Integrated Systems 123 S. Keowee Street Dayton, OH 45402 Yes*

Riverside Integrated Systems Inc.

2225 Oak Industrial Drive NE Grand Rapids, MI 49505 No

*SDVOB: Service-Disabled Veteran Owned Business COPP Integrated Systems stated that they are a Service-Disabled Veteran Owned Business; however, failed to submit all three items required for verification. Only the DD214 form was submitted. The proof of service-connected disability and legal documents to show ownership of business were omitted. Veteran Preference could not be applied.

Version 1 Revised: 07-28-2017

Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it can successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation. The State of Michigan uses best value to make award recommendations.

II. Evaluation Method Responses to this solicitation were reviewed by the following individuals:

Brian Stedman, Director of General Services GRHV - Maintenance Kerri Bielski, Buyer GRHV – Purchasing

Brian Guigue, Maintenance Supervisor DRHV – Maintenance

III. Pricing Summary The following is a summary of the bidders’ proposals:

IV. Evaluation Results The Grand Rapids Home for Veterans recommends Riverside Integrated Systems Inc. for award. The bidder submitted a quote for an Accutech LS 2400 System. The GRHV currently has an Accutech system installed and in use on another nursing unit in the facility. Utilizing the same system will cut down on training of nursing and maintenance staff and provide continuity to both staff and residents, which provides value to the facility. Riverside is a local company to Grand Rapids, Michigan. That alleviates concern for warranty and service calls. The GRHV will be able to have same day service. It is critical to have a functional system as it directly ensures the safety of the residents at the facility. Copp Integrated Systems indicated that firewall penetration and repairs would be the responsibility of the facility adding time and expense to the GRHV. That cost inclusion to GRHV alone makes up the difference of $27.97 between the two quotes. Factoring all these points, the GRHV has long term cost avoidance by awarding to Riverside.

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