Notice of Intent to Award - RFP No. 210000000821

This Notice of Intent to Award (RFP No. 210000000821) represents a joint procurement issued by the Department of Technology, Management, & Budget's Procurement office serving both Michigan and Wisconsin for mail order incontinence supplies and comprehensive related services. The solicitation sought a qualified contractor to provide nursing assessments, call center support, delivery services, and beneficiary education materials to support individuals requiring incontinence management products. The RFP was posted on February 1, 2021, with a submission deadline of February 26, 2021, and the Notice of Intent to Award was posted on April 12, 2021, with a response deadline of April 19, 2021. The evaluation process consisted of a three-step methodology encompassing technical evaluation (weighted at 100 points total, including Statement of Work and staffing components at 50 and 20 points respectively, plus vendor questions worksheet at 30 points), pricing evaluation for responsive proposals, and sample evaluation for alternate products at the State's discretion. The contract term offers flexibility with an initial commitment of three, four, or five years plus up to two one-year renewal options.

Two bidders submitted proposals for this opportunity: Binson's Hospital Supplies, Inc. and J&B Medical Supply Co. Inc. J&B Medical Supply Co. Inc. was recommended for award based on superior technical performance and best value determination, scoring 82/100 for Michigan and 87/100 for Wisconsin and exceeding the 80-point threshold, while Binson's Hospital Supplies, Inc. scored 65/100 for Michigan and 61/100 for Wisconsin and was deemed non-responsive. The recommended awardee's proposal included distinctive value-added features such as emergency delivery capabilities via FedEx Custom Critical, a beneficiary Hold At Location program, multilingual support in over 200 languages and Braille materials, a mobile application for beneficiaries and caregivers, and an automated telephonic customer satisfaction survey system. The total award value is $59,744,033.65 for Michigan's five-year base contract term (negotiated down from the original proposal of $61,098,188.50) and $21,854,930.67 for Wisconsin's three-year base contract term, pending State Administrative Board approval. No information regarding set-aside designations for disadvantaged enterprises or restrictions on eligible bidder types was documented in the provided materials.