Notice of Intent to Award RFP 190000003180 DNR Archery Equip

The State of Michigan Department of Natural Resources issued RFP 1900000003180 to procure community archery program equipment and supplies for the DNR Marketing and Outreach Division. The solicitation was posted on September 15, 2019, with a response deadline of September 25, 2019. The procurement sought vendors capable of providing specified archery equipment brands as listed in Schedule A of the Statement of Work, with bidders required to submit quotes for all mandatory items or face disqualification. The contract term includes an initial five-year period with the option for up to five additional one-year renewals. Evaluation was conducted on a pass/fail basis regarding the bidder's demonstrated ability to provide all contract activities as specified, followed by a lowest-total-cost pricing analysis for responsive and responsible proposals. Two vendors submitted bids: BSN Sports and Lancaster Archery Supply, with BSN Sports eliminated from consideration after providing pricing for only four of the required items, failing to demonstrate sufficient capability to fulfill all contract requirements.

Lancaster Archery Supply of Leola, Pennsylvania was recommended for award in the amount of $312,203.50, pending State Administrative Board approval, based on its successful demonstration of ability to provide all specified contract activities and deliver best value to the state. Lancaster Archery Supply met all responsive and responsible requirements by providing complete quotes for all specified equipment, including appropriate alternate products where original items were discontinued or relabeled. The document does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors related to this procurement. Bidders not selected for award were afforded the opportunity to request a debriefing session with Solicitation Manager Lisa Crozier-Green at CrozierGreenL@michigan.gov or 517-284-5938 to understand the rationale for the award decision.